Library Board

Wheaton Public Library Board Meeting Minutes of August 15, 2016 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, August 15, 2016 in the Library Board Room. President Christine Fenne brought the meeting to order at 7:02 p.m. Members present at roll call were Mrs. Fenne, Mrs. Lindsey, Mr. McHaley, Mrs. Metanchuk, Ms. Porter, and Mrs. Wonser. Absent: Mr. Cho, Mr. Sanguinetti and Mrs. Stec. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were both in attendance, Dawn Kovacs, Deputy Director sat in on the meeting. II. Citizens to Be Heard: None III. Presentation on Library Interior Remodel – Studio GC Architects: Rick McCarthy, Nikki Bridges and Amy Pozezinski were there to explain and take question on the interior remodel project. Mr. McCarthy began by saying that this was a project that started about 2 ½ years ago with several goals in mind. At least two of these have been accomplished – the opening of the coffee café and stationing a greeter in the main entrance area. The other goals are to gain cardholders, weed and update the collection, adjust the way service is offered and expand the youth and tween programs. He stated that the final floor plans were created in collaboration with library Department Heads and Director. Mrs. Adamowski had emphasized that reuse of existing furniture and shelving was a top priority in order to save money. Mr. McCarthy pointed out the remodel only includes public areas. Referring to the floor plans, Ms. Bridges explained to the Board about the movement of each department, from the basement to the second floor. She said that during the move, instead of closing the whole library, areas of the library will be blocked off. In closing, she went over the bidding process. Mrs. Adamowski commended Studio GC for working so well with the department heads and figuring it all out to their satisfaction. IV. Department Presentations – Beth Rupert, Reader’s Services Department Head: Ms. Rupert began with her background and continued with explaining that her department is responsible for Adult Fiction, Large Type, Homebound Service and 3 Book Discussion groups. She also collaborates with the programming librarian on Wheaton Reads and a “Lunch and Learn” program. She concluded with clarifying how new fiction titles are ordered, noting that most patron requests are honored. Nancy Castellanos, Reference Department Head: Ms. Castellanos spoke about her experience and staff duties. She is the Head of eMedia Library Consortium and eMedia formats are a passion of hers. She stated that the summer has been very busy, with study rooms always full and lots of programs. She told the Board what the Reference staff’s responsibilities were and how they are working on weeding the Nonfiction collections. She ended by inviting the Board to stop by Reference with any questions they might have. CONSENT AGENDA V. Minutes of the July 18, 2016 Board Meeting VI. Financial Reports for July 2016 and Bill Listing for August 2016 Payment: Ms. Porter moved and Mr. McHaley seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Lindsey Ms. Porter Mrs. Metanchuk Mr. McHaley Mrs. Fenne Mrs. Wonser Nays: None Absent: Mr. Cho Mr. Sanguinetti Mrs. Stec Motion Carried AGENDA VII. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski said that there has been lots of activity with the Friends organizing all the donated items for their book sale. Volunteers are at the library every day. She mentioned that the Friends Book Sale Chair, Carolyn DeAre, handed out $5 coupons to the staff for use at the sale in appreciation for all their support. VIII. Library Director’s Report for July 2016: Mrs. Adamowski started by saying that she is very pleased with the interior project. She noted that she is working with the Café on the Park owner to figure out better outdoor signage that  Wheaton Public Library Board Meeting Minutes of August 15, 2016 can be seen from the street. She said that the Memo of Understanding for the Business Resource Center is going to the City attorney, so she will include it in the next Board meeting. She spoke about the new cleaning company and some problems with the contract that she is currently working out. She reminded the Board that at the Board Retreat on September 17th, the Community Analysis and Vision Plan will be reviewed. Sarah Armstrong, from Turks Cap Consulting, will then facilitate the process of creating a Strategic Plan for the Library. Mrs. Adamowski wants to mirror the City’s Strategic Plan format. The Library’s Department Heads will attend as well. IX. Unfinished Business: None X. New Business: A. Motion to approve increasing the overdue fine threshold from $10.00 to $20.00 for checkout and renewal of materials: After discussion, Mrs. Wonser moved and Ms. Porter seconded to approve the above motion. Roll Call Vote Ayes: Mrs. Lindsey Ms. Porter Mrs. Metanchuk Mr. McHaley Mrs. Fenne Mrs. Wonser Nays: None Absent: Mr. Cho Mr. Sanguinetti Mrs. Stec Motion Carried B. Motion to allow all library patrons to check out laptop computers: After discussion, Mrs. Wonser moved and Mr. McHaley seconded to approve the above motion. Roll Call Vote Ayes: Mrs. Fenne Mrs. Lindsey Mrs. Metanchuk Mr. McHaley Ms. Porter Mrs. Wonser Nays: None Absent: Mr. Cho Mr. Sanguinetti Mrs. Stec Motion Carried C. Motion to allow online renewal of materials that have overdue charges up to $20.00: After discussion, Mrs. Wonser moved and Ms. Porter seconded to approve the above motion. Roll Call Vote Ayes: Ms. Porter Mr. McHaley Mrs. Metanchuk Mrs. Fenne Mrs. Wonser Mrs. Lindsey Nays: None Absent: Mr. Cho Mr. Sanguinetti Mrs. Stec Motion Carried  Wheaton Public Library Board Meeting Minutes of August 15, 2016 D. Motion to approve hiring Goding Electric for the replacement of library emergency lighting for $17,092.00: Mrs. Adamowski explained that the library’s emergency lighting is not working properly and the new lighting would be battery-operated. There are 58 lights to replace and the batteries will be replaced on a schedule. Mrs. Wonser moved Mr. McHaley seconded to approve the above motion. Roll Call Vote Ayes: Mrs. Wonser Mrs. Metanchuk Mr. McHaley Mrs. Lindsey Ms. Porter Mrs. Fenne Nays: None Absent: Mr. Cho Mr. Sanguinetti Mrs. Stec Motion Carried E. Motion to close the library on December 26th, 2016: Mrs. Metanchuk moved and Ms. Porter seconded to approve the above motion. Roll Call Vote Ayes: Ms. Porter Mr. McHaley Mrs. Metanchuk Mrs. Fenne Mrs. Wonser Mrs. Lindsey Nays: None Absent: Mr. Cho Mr. Sanguinetti Mrs. Stec Motion Carried XI. Board Member Comments (Round the Table): Ms. Porter mentioned that her mother just became a Board Trustee at a library. Mrs. Fenne said she attended the roundtable with Representative Peter Roskam and learned that library and museum resource-sharing is used more due to digital materials being expensive. XII. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Metanchuk moved and Mr. McHaley seconded that the meeting be adjourned. Roll Call Vote Ayes: Mr. McHaley Ms. Porter Ms. Metanchuk Mrs. Fenne Mrs. Wonser Mrs. Lindsey Nays: None Absent: Mr. Cho Mr. Sanguinetti Mrs. Stec Motion Carried at 8:58 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library