Library Board

Wheaton Public Library Board Meeting Minutes of September 19, 2016 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, September 19, 2016 in the Library Board Room. President Christine Fenne brought the meeting to order at 7:04 p.m. Members present at roll call were Mrs. Fenne, Mrs. Lindsey, Mr. McHaley, Ms. Porter, Mr. Sanguinetti, Mrs. Stec and Mrs. Wonser. Absent: Mr. Cho and Mrs. Metanchuk. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting were in attendance. II. Citizens to Be Heard: None III. Department Presentation – Eileen Crowley, Young Adult Services Department Head: Mrs. Crowley talked about her background and her experience while working at Wheaton Public Library. She runs programs for middle and high school-ages and has also started to run programs geared towards families with those ages of kids. She has a Teen Advisory Group (TAG) consisting of student’s sixth grade through high school. Mrs. Crowley is also a school liaison for local middle and high schools. She helps in Reference and with marketing. She started the social media at the Library. She would like to formalize a teen volunteer program. CONSENT AGENDA IV. Minutes of the August 15, 2016 Board Meeting V. Financial Reports for August 2016 and Bill Listing for September 2016 Payment: Mrs. Wonser moved and Mr. McHaley seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Lindsey Mr. Sanguinetti Ms. Porter Mr. McHaley Mrs. Fenne Mrs. Stec Mrs. Wonser Nays: None Absent: Mr. Cho Mrs. Metanchuk Motion Carried AGENDA VI. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski gave the members a copy of the Friends’ Book 2016 Sale Wrap Up. It was a very successful sale. They are trying to increase their membership. VII. Library Director’s Report for August 2016: Mrs. Adamowski said that there will be an event to announce the Library’s new endowment that is with the DuPage Foundation. It will be an evening in November at the Library. There will be speakers and refreshments will be served. She thanked Mrs. Fenne for speaking in her place at the Earth and Water Quality flags rollout. Mrs. Adamowski shared some especially nice comment cards with the Board. VIII. Unfinished Business: A. Discussion of Library Interior Remodel: Mrs. Adamowski was happy to report that there were at least three different places that wanted shelving that will be left over after the move. This means less cost for the movers to take them down and remove them. The only thing that will be purchased for the move is DVD shelving. We were able to get free tables from two libraries that are undergoing renovations. The electrical work that will need to be done will be under $20,000, so it will not need to go to bid. At this time, there is no estimated finish date. B. Update on Strategic Plan: Mrs. Adamowski commented on how well the Board Retreat went. She said the staff enjoyed it and learned a lot. It was noted how well facilitator Sarah Armstrong did with guiding the Strategic Plan process. Mrs. Adamowski hopes to have a draft of the Strategic Plan in the next week or so. IX. New Business: A. Motion to Approve the purchase of DVD shelving with funds from the Capital Renewal Fund, not to exceed $28,000: The library will be using The Interlocal Purchasing System (TIPS). The City’s Finance Manager and Procurement Officer have agreed that this can be utilized by the Library. There will need to be a Budget Modification Request to pay it out of the Capital Renewal Fund. Mrs. Wonser moved and Mr. Sanguinetti seconded to approve the above motion.  Wheaton Public Library Board Meeting Minutes of September 19, 2016 Roll Call Vote Ayes: Mrs. Wonser Mr. Sanguinetti Ms. Porter Mrs. Fenne Mr. McHaley Mrs. Stec Mrs. Lindsey Nays: None Absent: Mr. Cho Mrs. Metanchuk Motion Carried B. Discussion of Library Foundation: This was discussed in the Library Director’s Report. X. Board Member Comments (Round the Table): Mrs. Fenne said that the Flag Rollout went well and there were questions asked by the public that were answered by John Duguay, Assistant City Manager, and representatives of Lakeshore Recycling Systems, the City’s new garbage collecting company. XI. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Ms. Porter moved and Mr. McHaley seconded that the meeting be adjourned. Roll Call Vote Ayes: Mrs. Fenne Mrs. Stec Mrs. Lindsey Mr. Sanguinetti Mr. McHaley Ms. Porter Mrs. Wonser Nays: None Absent: Mr. Cho Ms. Metanchuk Motion Carried at 8:13 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library