Library Board

Wheaton Public Library Board Meeting Minutes of October 17, 2016 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, October 17, 2016 in the Library Board Room. President Christine Fenne brought the meeting to order at 7:04 p.m. Members present at roll call were Mr. Cho, Mrs. Fenne, Mrs. Lindsey, Mr. McHaley, Mrs. Metanchuk, Ms. Porter, Mr. Sanguinetti and Mrs. Wonser. Absent: Mrs. Stec. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting were in attendance. II. Citizens to Be Heard: None. There were 4 students from Wheaton North High School to observe for their government class. III. Department Presentation – Dawn Kovacs, Deputy Director: Mrs. Kovacs spoke about her background; she has been at the Wheaton Public Library for 30 years. Her duties other than being Deputy Director are managing Technical Services, Computer Services and IT. She explained to the Board what each of these areas consists of. Mrs. Kovacs concluded with what her future ideas are, such as highlighting our digitization services, allowing patrons to check out a VHS to DVD converter, providing “Tech Toy” checkouts, exploring getting a 3-D printer and upgrading the library’s catalog/circulation system in the next few years. Mrs. Adamowski added that Mrs. Kovacs is an outstanding Deputy Director, helping her keep informed on what is happening in the departments and offering valuable input. CONSENT AGENDA IV. Minutes of the September 19, 2016 Board Meeting V. Financial Reports for September 2016 and Bill Listing for October 2016 Payment: Mr. McHaley moved and Mr. Cho seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Lindsey Mr. Sanguinetti Mr. Cho Ms. Porter Mrs. Metanchuk Mr. McHaley Mrs. Fenne Mrs. Wonser Nays: None Absent: Mrs. Stec Motion Carried AGENDA VI. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski said the Friends are now onto getting ready for their next sale, which is the Holiday Book and Art Sale that they have each November. This year it will be from 11/10-13. She also emphasized that the Friends are funding the Foundation event that is happening on November 4th. VII. Library Director’s Report for September 2016: Mrs. Adamowski will be attending the Illinois Library Association Conference this week. She told the Board that they can attend if they would like also. She is also attending a retreat for the City’s Directors on Tuesday. It is centering on a book called “Thinking Fast and Slow” by Daniel Kahneman. Mrs. Adamowski stated that the Children’s Department is now officially “Youth Services” and there are 2 divisions, Tween and Early Childhood. She is working on getting updated name badges and signage. She noted that the Finance Committee met and that the draft budget for FY17/18 is basically unchanged from last year except that it will now reflect the Library’s Debt Fund. VIII. Unfinished Business: A. Motion to Transfer the assets of the Adams Memorial Trust Fund to the DuPage Foundation for the DuPage Foundation to administer on behalf of the Wheaton Public Library in a separate fund titled the “Wheaton Public Library – Adams Memorial Trust Fund” and to invest the fund’s assets in the DuPage Foundation’s (Main Investment Pool/Fixed Income Fund/Socially Responsible Investment Fund). Clarification was made on which funds would be transferred; it would be all the funds that state “Adams Memorial.” There are 3 of them. Mrs. Wonser moved and Mr. Sanguinetti seconded the above motion with the investment in the DuPage Foundation’s Socially Responsible Investment Fund.  Wheaton Public Library Board Meeting Minutes of October 17, 2016 Roll Call Vote Ayes: Mrs. Wonser Mr. Sanguinetti Mr. Cho Mrs. Lindsey Mrs. Fenne Mr. McHaley Mrs. Metanchuk Ms. Porter Nays: None Absent: Mrs. Stec Motion Carried B. Update on Strategic Plan: Mrs. Adamowski said that she and Dawn Kovacs looked over what Sarah Armstrong put together and made some edits, making sure all the points were touched upon. After getting it back, she met with the Department Heads and there were some more edits/clarifications. She noted that it is in the same format as the City’s Strategic Plan so there is some consistency. She stated that when the final document is approved, it will start May 1, 2017. Any action on items in the Strategic Plan will be included in the Board packets, when it occurs. The Strategic Plan will be an item on the November Board meeting agenda. C. Discussion of Library Interior Remodel: Mrs. Adamowski told the Board that the bid documents were out and that she attended a mandatory pre-bid meeting. The bids are due on October 24th at 1:00 p.m. At the Special Board meeting on November 1st, the Board will approve the lowest, most responsible bidder. IX. New Business: None X. Board Member Comments (Round the Table): Mrs. Adamowski mentioned that what the Lion’s Club does is not well known. They help the hearing and visually impaired. Mrs. Adamowski read a thank you note from Ann Rondeau, President of the College of DuPage Board of Trustees, thanking the library for all its good work in the community. XI. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Metanchuk moved and Mr. McHaley seconded that the meeting be adjourned. Roll Call Vote Ayes: Mr. McHaley Ms. Porter Mrs. Wonser Ms. Metanchuk Mr. Sanguinetti Mrs. Fenne Mr. Cho Mrs. Lindsey Nays: None Absent: Mrs. Stec Motion Carried at 8:02 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library