Library Board

Wheaton Public Library Board Meeting Minutes of March 20, 2017 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, March 20, 2017 in the Library Board Room. Mrs. Fenne brought the meeting to order at 7:01 p.m. Before taking roll call, President Fenne led the Pledge of Allegiance. Members present at roll call were Mr. Cho, Mrs. Fenne, Mrs. Lindsey, Mr. McHaley, Mrs. Metanchuk, Mr. Sanguinetti and Mrs. Wonser. Absent: Ms. Porter and Mrs. Stec. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting were in attendance. II. Citizens to Be Heard: None III. Department Presentation – Courtney Tedrick, Reference Librarian/Adult Programming: Mrs. Tedrick began by telling the Board that she has been at the library for 4 years. She spoke about her various responsibilities. Managing the gallery wall/Arts & Cultural Center, local authors’ shelf, Wheaton Reads program for 2017, setting up programming and concerts and movie nights are just a few. She is also a notary public. She said, on average, she plans one program per week. She stated that she really enjoys her job. She then answered questions from Board members. CONSENT AGENDA IV. Minutes for the February 20, 2017 Board Meeting V. Financial Reports for February 2017 and Bill Listing for March 2017 Payment: Mrs. Wonser moved and Mr. McHaley seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Lindsey Mr. Sanguinetti Mr. Cho Mrs. Metanchuk Mr. McHaley Mrs. Fenne Mrs. Wonser Nays: None Absent: Ms. Porter Mrs. Stec Motion Carried AGENDA VI. Friends of the Library Report – Mrs. Adamowski: Nothing to report. VII. Library Director’s Report for February 2017: Mrs. Adamowski handed out a draft of the Safety Manual that will be for the library staff. She told the members that she met with Wheaton’s Fire Chief last week and is meeting with the Deputy Police Chief this week in order to help with completing the manual. They both will be speaking at the Staff In-Service Day. Mrs. Adamowski said that the City attorney is still working on the movement of the Adams Memorial Fund from JP Morgan. She was asked about an update on Café on the Park. She stated that she will find out about how they are doing and report back to the Board. She noted that there is now a people-counter at the doors of the Café, but that will take time to provide accurate information. She is working on a way to somehow “define” the area in the library just outside the café. VIII. Unfinished Business: None IX. New Business: A. Discussion of New Safety Manual: Mrs. Adamowski told the members that putting together a proper safety manual has been on her to-do list for a while. The Fire Chief graciously sent her a copy of the one he is working on and she is modifying it for the Library. She presented the draft to the Department Heads and she will be having Staff Meetings to discuss and get input from them also before the final version is ready for the Board to vote on. She also said that there should be one AED on each floor. There is now only one by the front door. She will look into getting 3 more.  Wheaton Public Library Board Meeting Minutes of March 20, 2017 B. Employee In-Service Day – April 28, 2017: Mrs. Adamowski said that the Library will be closed for the in-service day again this year and that the Board Members are welcome to attend. There will be a full agenda with lunch provided. The closing will be posted the first week of April. Mrs. Adamowski noted that the Fire Chief will go over the fire drill with staff and that there will be one during library hours in the near future. She plans to have two per year. The emphasis of this in-service is safety. X. Closed Session: A. 5 ILCS 120/2 (c) (1): To discuss the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the Library: Mrs. Metanchuk moved and Mr. McHaley seconded to go into Closed Session at 7:48 p.m. Roll Call Vote Ayes: Mr. Cho Mrs. Fenne Mrs. Lindsey Mr. McHaley Mrs. Metanchuk Mr. Sanguinetti Mrs. Wonser Nays: None Absent: Ms. Porter Mrs. Stec Motion Carried The Wheaton Library Board of Trustees returned to the open portion of their meeting at 8:28 p.m. XI. Board Member Comments (Round the Table): None XII. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Wonser moved and Mr. Sanguinetti seconded that the meeting be adjourned. Roll Call Vote Ayes: Mrs. Wonser Mr. Cho Mr. McHaley Mrs. Fenne Mrs. Lindsey Mrs. Metanchuk Mr. Sanguinetti Nays: None Absent: Ms. Porter Mrs. Stec Motion Carried at 8:29 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library