Library Board

Wheaton Public Library Board Meeting Minutes of August 21, 2017 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, August 21, 2017, in the Library Board Room. Board President Fenne brought the meeting to order at 7:01 p.m. Members present at roll call were: Mr. Cho, Mrs. Fenne, Mrs. Lindsey, Mr. McHaley, Mrs. Metanchuk, Ms. Porter and Mrs. Stec. Absent: Mr. Kipfer and Mr. Sanguinetti. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. II. Citizens to Be Heard: None III. Department Presentation – Lisa Barefield, Teen Supervisor: Ms. Barefield told the Board about herself and her prior experience as a Teen Librarian. Some of her goals at WPL are to make the Teen Space more usable and to have an area where she can be present in that location. She is meeting with the Teen Advisory group in September and is anxious to see if she can incorporate teen volunteers. She works with teens from 6th grade to 12th grade, so she needs to coordinate with both the Tween Supervisor and the Adult Services Department Head. She is looking forward to finding out the best ways to get local teens interested in the library. CONSENT AGENDA IV. Minutes for the July 17, 2017 Board Meeting V. Financial Reports for June and July 2017 and Bill Listing for August 2017 Payment: Mr. McHaley moved and Mrs. Stec seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Stec Mr. McHaley Ms. Porter Mrs. Metanchuk Mr. Cho Mrs. Lindsey Mrs. Fenne Nays: None Absent: Mr. Kipfer Mr. Sanguinetti Motion Carried AGENDA VI. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski noted that the Friends’ volunteers have been working to set up for the book sale. VII. Library Director’s Report for July 2017: Mrs. Adamowski said the marketing staff has been busy with making the new logo, preparing an e-blast for the Business Resource Center, among other projects. Budget preparation is starting with a cost analysis on the Library’s mechanical systems and looking at the benchmarking. Mrs. Adamowski will be meeting with Hallett Movers to find out the cost of office moves in several areas, including her own move into the former Assistant Director’s office. She stated that the DuPage Genealogical Society will be using storage space on the 2nd floor to store the many items that they have. Also, the furniture inventory is done; we are now waiting for the results. VIII. Unfinished Business: A. Motion to Review By-Law Revisions: The members went over the revised by-laws, with Mrs. Fenne pointing out some specific items such as remote attendance and standing committees. Several corrections and edits were made. Under Article V, Section 1, in the sentence “The Finance Committee shall consist of two Trustees…” two was removed. A new paragraph was made for the Nominating Committee portion; the number of Wheaton Public Library Board Meeting Minutes of August 21, 2017 Trustees on this committee was changed from two to three, the word “who” was corrected to “whom” and the following was removed, “…and neither of who themselves shall by eligible for election.” Ms. Porter moved and Mr. Cho seconded to approve the by- law revisions with edits. Roll Call Vote Ayes: Ms. Porter Mrs. Stec Mr. Cho Mrs. Metanchuk Mrs. Lindsey Mr. McHaley Mrs. Fenne Nays: None Absent: Mr. Kipfer Mr. Sanguinetti Motion Carried B. Adams Fund Update: Mrs. Fenne noted that the Garbe and Adams checking accounts at Chase were both closed and the funds had been added to their respective DuPage Foundation Fund accounts. Next month, the closing of the JP Morgan Adams Memorial Trust Money Market and Adams Memorial Fiduciary Trust accounts should be complete and the assets will be added to their respective funds at DPF. It was suggested that the DuPage Foundation section of the monthly fund report not combine the investment income from the contributions. The report will be revised. IX. New Business: A. Motion to Approve Closing the Wheaton Public Library on New Year’s Eve, December 31, 2017: Mrs. Metanchuk moved and Mrs. Stec seconded the motion. Roll Call Vote Ayes: Mr. Cho Mrs. Lindsey Mr. McHaley Mrs. Metanchuk Ms. Porter Mrs. Stec Mrs. Fenne Nays: None Absent: Mr. Kipfer Mr. Sanguinetti Motion Carried B. Motion to Approve the Employee Vacation Classification Policy: Mrs. Metanchuk moved and Mr. McHaley seconded to approve the motion. Roll Call Vote Ayes: Mrs. Lindsey Mrs. Stec Mr. Cho Mr. McHaley Ms. Porter Mrs. Metanchuk Wheaton Public Library Board Meeting Minutes of August 21, 2017 Mrs. Fenne Nays: None Absent: Mr. Kipfer Mr. Sanguinetti Motion Carried X. Round the Table: Mr. McHaley appreciated Lisa Barefield posting pictures of the library’s eclipse events on Facebook. Mrs. Fenne said she visited the local library while on vacation and they were, like our Friends of the WPL, having a book sale. XI. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Lindsey moved and Mr. McHaley seconded that the meeting be adjourned. Roll Call Vote Ayes: Mr. McHaley Mrs. Metanchuk Ms. Porter Mrs. Stec Mr. Cho Mrs. Lindsey Mrs. Fenne Nays: None Absent: Mr. Kipfer Mr. Sanguinetti Motion Carried at 8:00 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library