Library Board

Wheaton Public Library Board Meeting Minutes of June 18, 2018 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, June 18, 2018, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:00 p.m. Members present at roll call were: Mrs. Fenne, Mr. Mr. Cho, Mr. Kipfer, Mr. McHaley, Mrs. Metanchuk , Ms. Porter, Mr. Sanguinetti and Mrs. Stec. Absent: Mrs. Lindsey. Betsy Adamowski, Library Director and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Mrs. Fenne led the attendees in the Pledge of Allegiance. II. Citizens to Be Heard: None III. Farewell Presentations for Outgoing Trustees Jean Lindsey, Chantelle Porter and Ann Stec: Mrs. Fenne presented a Certificate of Appreciation to Mrs. Stec and thanked her for her service to the Library. She then presented an engraved crystal book to Ms. Porter, recognizing her 7 years of work on the Library Board. CONSENT AGENDA IV. Minutes for the May 21, 2018 Board Meeting V. Financial Reports for May 2018 and Bill Listing for April & June 2018 Payment: Mrs. Metanchuk moved and Mrs. Stec seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Kipfer Mr. Sanguinetti Mr. McHaley Ms. Porter Mrs. Metanchuk Mr. Cho Mrs. Stec Mrs. Fenne Nays: None Absent: Mrs. Lindsey Motion Carried VI. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski told the Board that the members of the Friends were very busy as their next book sale is coming up on August 21-25. The Friends will have their media sale in September and holiday sale in November. She stated that the Friends’ new President is Hope Grant. VII. Library Director’s Report for June 2018: Mrs. Adamowski handed out 2 articles. One was written by Nicole, a part-time staff person, that was published in the ILA Reporter and the other was about libraries and homelessness by Hesed House’s Executive Director, Ryan Dowd who was a speaker at the WPL in-service day last year. Mrs. Adamowski also made note of the FY2019 Budget schedule. She was pleased to announce that the Lion’s Club donated $2,500 to the Library. It will be used to purchase VOX books (talking books) and magnifier for the sight-impaired. She mentioned a few repair projects going on this summer – parking lot sealing/striping and replacement of the west plaza grids. Mrs. Adamowski and Mrs. Kovacs did a walk-through with two Wheaton police detectives to evaluate the surveillance camera locations. The detectives provided input on number and placement of cameras, noting that the library is very large and more cameras would be more effective. VIII. Unfinished Business: None 1 Wheaton Public Library Board Meeting Minutes of June 18, 2018 IX. New Business: A. Motion to Approve Hiring Sarah Keister Armstrong & Associates, LLC to Conduct the 2019 Strategic Planning Project not to Exceed $10,000: Mrs. Metanchuk moved and Mrs. Stec seconded approval of this motion. Mrs. Adamowski explained there would be several types of surveys conducted and the results will be used for the Library’s strategic plan and also incorporated into the evaluation process. Mrs. Fenne requested to have the results compared to the last survey project. Mrs. Adamowski said that she will ask for that to be added. Roll Call Vote Ayes: Mrs. Stec Ms. Porter Mr. Kipfer Mr. McHaley Mr. Cho Mrs. Metanchuk Mr. Sanguinetti Mrs. Fenne Nays: None Absent: Mrs. Lindsey Motion Carried B. Motion to Approve Installing an Electromechanical Door Operator on the Library’s West Side Entrance Door. Cost Not to Exceed $9,000: Mr. Sanguinetti moved to table the above motion until a more detailed proposal was received. Ms. Porter seconded. Roll Call Vote Ayes: Mr. Sanguinetti Mrs. Stec Mrs. Metanchuk Ms. Porter Mr. Kipfer Mr. Cho Mr. McHaley Mrs. Fenne Nays: None Absent: Mrs. Lindsey Motion Carried X. Closed Session: Mrs. Fenne asked for a motion to go into Closed Session to review closed session minutes. Ms. Porter moved and Mr. McHaley seconded to go into Closed Session at 7:48 p.m. Roll Call Vote Ayes: Mr. McHaley Mrs. Metanchuk Ms. Porter Mr. Sanguinetti Mrs. Stec Mr. Kipfer Mr. Cho Mrs. Fenne 2 Wheaton Public Library Board Meeting Minutes of June 18, 2018 Nays: None Absent: Mrs. Lindsey Motion Carried XI. Return to Open Session: Adopt R-02-18: Resolution Authorizing the Release of Closed Session Minutes (attached): At 7:55 p.m. Ms. Porter moved and Mrs. Metanchuk seconded to authorize the release of Closed Session minutes dated 3/20/17 and 4/16/18. Roll Call Vote Ayes: Mr. McHaley Mrs. Metanchuk Ms. Porter Mr. Sanguinetti Mrs. Stec Mr. Kipfer Mr. Cho Mrs. Fenne Nays: None Absent: Mrs. Lindsey Motion Carried XII. Board Member Comments (Round the Table): Mrs. Fenne shared an article highlighting the Library’s Ice Cream Social on June 9th. Mrs. Metanchuk, the Nominating Committee Chair, noted the slate of officers for the next year will be on the July 16th meeting agenda. Members thanked Ms. Porter and Mrs. Stec for their work on the Library Board and wished them well. XIII. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mr. Sanguinetti moved and Mrs. Stec seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 8:04 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 3 Wheaton Public Library Board Meeting Minutes of June 18, 2018 RESOLUTION R-02-18 A RESOLUTION AUTHORIZING THE RELEASE OF CLOSED SESSION MINUTES WHEREAS, 5ILCS/120 2.06 (d) provides that minutes of closed sessions should be made public once a public body determines that it is no longer necessary to protect the public interests or the privacy of an individual by keeping the minutes confidential; and WHEREAS, the Wheaton Public Library Board of Trustees, in open session, reviewed the minutes of past closed sessions currently kept in a closed file; and WHEREAS, the Wheaton Public Library Board of Trustees has determined that a need for confidentiality still exists as to the minutes from the closed session meetings listed on Attachment “A” to this resolution; and WHEREAS, the Wheaton Public Library Board of Trustees has further determined that the need for confidentiality no longer exists as to the review session minutes from the closed session meetings listed on Attachment “B” to this resolution and that these minutes should be made available for public inspection; and NOW, THEREFORE, BE IT RESOLVED by the Library Board of Trustees of the City of Wheaton, Illinois, that the Library Director is hereby directed to place the following closed session minutes in an open file as listed on Attachment “B” to this resolution. ADOPTED this 18th day of June 2018. __________________________________ Library Board President ATTEST: ___________________________ Secretary Roll Call Vote: Ayes: Mr. McHaley Mrs. Metanchuk Ms. Porter Mr. Sanguinetti Mrs. Stec Mr. Kipfer Mr. Cho Mrs. Fenne Nays: None Absent: Mrs. Lindsey 4 Wheaton Public Library Board Meeting Minutes of June 18, 2018 ATTACHMENT “A” – RESOLUTION R-02-18 (Minutes Not to be Released) April 1, 2013 April 8, 2013 April 15, 2013 May 1, 2013 September 16, 2013 May 18, 2015 (Item X. b.) 5 Wheaton Public Library Board Meeting Minutes of June 18, 2018 ATTACHMENT “B” – RESOLUTION R-02-18 (Minutes to be Released) March 20, 2017 April 16, 2018 6