Library Board

Monday, November 19, 2018 7:00 p.m. I. Call to Order The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, November 19, 2018, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:00 p.m. Members present at roll call were: Mrs. Fenne, Mr. McDonough, Mr. McHaley, Mrs. Metanchuk and Mr. Sanguinetti. Absent: Mr. Cho, Mr. Lyon and Ms. Staron. Betsy Adamowski, Library Director and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Deputy Director, Dawn Kovacs also attended to answer questions about the 3D and Computer Use policies. Mrs. Fenne led the attendees in the Pledge of Allegiance. II. Citizens to be Heard A Wheaton resident came in to listen after the roll was called. CONSENT AGENDA III. Minutes for the October 15, 2018 Board Meeting IV. Financial Reports for October 2018 and Bill Listing for November 2018 Payment Mrs. Metanchuk moved and Mr. McHaley seconded to approve the Consent Agenda items. Mr. McDonough had a question about how the billing was broken out between the departments. There was discussion leading to Ms. Christell-Sandri sending out an explanatory listing to the Board members. Roll Call Vote Ayes: Mr. McDonough Mr. McHaley Mr. Sanguinetti Mrs. Metanchuk Mrs. Fenne Nays: None Absent: Mr. Cho Mr. Lyon Ms. Staron Motion Carried V. Friends of the Library Report – Mrs. Adamowski Mrs. Adamowski stated that the Friends’ Art & Book Sale brought in about $10,000. She also said that during the Book Nook remodel, the books for sale have been moved to the Arts & Culture area. Also, as in the past, just after the beginning of the new year, the Friends will stop accepting donations until early spring.  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES November 19, 2018 VI. Library Director’s Report for October 2018 Mrs. Adamowski mentioned that she had Mr. Sanguinetti review the draft of the Library’s HR manual for feedback. She also discussed the manual with the City’s HR Director, Holly Schulz, as it closely aligns with the City of Wheaton Employee Manual. After completing it, Mrs. Adamowski will present it for approval at the December Board meeting. Mrs. Adamowski was pleased to announce that the Municipal Band’s 2019 summer concerts will be held on the Library’s West Plaza and their instruments will be stored at the Library as well. She encouraged the members to view the Library Accessibility webinar and send any comments to her. The Board members agreed that the Budget Presentation to the City Council was very good. VII. Unfinished Business: A. Strategic Planning Process Discussion Mrs. Adamowski talked about the management team getting together to develop the Strategic Plan draft. She indicated that our consultant, Sarah Armstrong, would meet with the team again and also attend the December Board meeting. Board members discussed various goals and strategies included in the plan’s draft. Mrs. Adamowski said that the approved Strategic Plan would be used in the employee evaluation tool. B. Motion to Approve Wheaton Public Library Mission Statement Mr. McDonough moved and Mr. McHaley seconded to approve the Wheaton Public Library Mission Statement. Roll Call Vote Ayes: Mr. McDonough Mrs. Metanchuk Mr. Sanguinetti Mr. McHaley Mrs. Fenne Nays: None Absent: Mr. Cho Mr. Lyon Ms. Staron Motion Carried C. Review of Per Capita Grant – Chapters 6 and 8 Board members discussed Chapter 6 – Intellectual Freedom and Chapter 8 – Human Resources. D. Interior Remodel Update Mrs. Adamowski noted that the soundproofing was going to happen a little sooner than planned. She also remarked that, since the consolidating and moving of the shelves on the second floor, there is much more room for tables and chairs and more natural light. She would eventually like to do the same thing on the north side of the second floor. She stated that the remodel work is going very smoothly and she offered to do a tour of the remodel areas with any of the members who were interested. 2  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES November 19, 2018 VIII. New Business A. Motion to Approve 3-D Printer Policy Mr. McDonough moved and Mrs. Metanchuk seconded to approve the motion. There was discussion on some of the wording of the policy. Mrs. Kovacs responded that it was very similar to the standard policies that other libraries use. She also stated that the hope was the printer would benefit the business community. Mrs. Adamowski mentioned that Ed Sirovatka, IT Manager, will demonstrate the 3D printer at the December Board meeting. Roll Call Vote Ayes: Mr. McHaley Mrs. Metanchuk Mr. Sanguinetti Mr. McDonough Mrs. Fenne Nays: None Absent: Mr. Cho Mr. Lyon Ms. Staron Motion Carried B. Motion to Approve Computer Use Policy Mrs. Metanchuk moved and Mr. McDonough seconded to approve the Computer Use Policy. Mrs. Kovacs pointed out that this policy was slightly amended from the original, with the addition of the large format printer and some minor updates. Roll Call Vote Ayes: Mr. McDonough Mr. McHaley Mrs. Metanchuk Mr. Sanguinetti Mrs. Fenne Nays: None Absent: Mr. Cho Mr. Lyon Ms. Staron Motion Carried IX. Board Member Comments (Round the Table) Mrs. Adamowski passed out a copy of a letter to the Mayor, City Council, City Manager, Assistant City Manager and City Finance Director providing Sunday hour statistics that were requested by Councilman Suess at the Budget Workshop. Mrs. Fenne said she received good comments from Council Members on the Library’s presentation. Members remarked on the Library’s Maker Day. Mrs. Adamowski replied that, even with the snow, it was very busy and because the stations were on all levels of the library, patrons were going to areas they may have never been before. Mrs. Kovacs added that some attendees asked about being presenters at the next Maker Day. She also indicated 3  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES November 19, 2018 that there were likely to be more library-wide programs other than just the Maker Day. Mrs. Fenne thanked the Board members for their dedication to the Library and for the work they do. X. Adjournment There being no further business of the Wheaton Public Library Board of Trustees, Mr. McHaley moved and Mr. Sanguinetti seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 8:17 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 4