Library Board

Monday, December 17, 2018 7:00 p.m. I. Call to Order The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, December 17, 2018, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:02 p.m. Members present at roll call were: Mrs. Fenne, Mr. Lyon, Mr. McDonough, Mr. McHaley, Mrs. Metanchuk, Mr. Sanguinetti and Ms. Staron. Absent: Mr. Cho. Betsy Adamowski, Library Director and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Deputy Director, Dawn Kovacs also attended. Mrs. Fenne led the attendees in the Pledge of Allegiance. II. Citizens to be Heard None III. Demonstration of 3D Printer – Ed Sirovatka, IT Manager Mr. Sirovatka started by telling the Board that, since the day it was available to the public, there have been 15 paid print jobs with the new 3D printer. The items range from small toys, toy parts to a small stand and small mechanical-type parts. He showed how to get to the information on the WPL website and also the Dremel website which has the Tinkercad program for designing 3D items. He stated that the staff is still getting familiar with the printer, but there haven’t been any major problems. He also said that the Teen and Tween departments are planning to have classes on the 3D printer. CONSENT AGENDA IV. Minutes for the November 19, 2018 Board Meeting V. Financial Reports for November 2018 and Bill Listing for December 2018 Payment Mr. McDonough moved and Mr. McHaley seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Ms. Staron Mr. McDonough Mr. Lyon Mr. McHaley Mr. Sanguinetti Mrs. Metanchuk Mrs. Fenne Nays: None Absent: Mr. Cho Motion Carried  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 17, 2018 VI. Friends of the Library Report – Mrs. Adamowski There was no report. VII. Library Director’s Report for November 2018 Mrs. Adamowski said the Library’s Annual Report was being put together and she hopes for a draft in 2 to 3 weeks. It will be in magazine format, 8 pages with financial information along with stories and quotes from patrons. It will also refer to the Library’s Strategic Plan and the Community Survey. Sarah Armstrong, the consultant, will attend the January Board meeting to discuss the use of the Strategic Plan and Community Survey. VIII. Unfinished Business A. Strategic Plan Process Mrs. Adamowski handed out the Strategic Plan draft. She noted that there were 4 goals, each with one or more strategies underneath. She also noted that the department heads may add their own, as they see fit, for their department’s use. Mrs. Adamowski suggested the members look over the draft and plan to talk about it at the January Board meeting. Several members asked if Ms. Armstrong could provide the number of comments on items on the Community Analysis. Mrs. Adamowski replied that she would find out. B. Interior Remodel Update As the project nears the end of the year, Mrs. Adamowski stated that it is going well. The only items that will go into next year are the Youth Services programming wall and the tables for the café area. She encouraged the Board members to have a look at the new carpeting in the Youth Services story house and the flooring and ceiling in the Book Nook and café area. IX. New Business A. Motion to Approve Wheaton Public Library Employee Manual Mr. McDonough moved and Mr. Sanguinetti seconded to approve the motion. There was discussion on several aspects of the manual, such as what differed from the original. Mrs. Adamowski responded that it had the original components with a few added items and updates. She stated that it closely aligns with the City’s manual. Roll Call Vote Ayes: Mr. McHaley Mrs. Metanchuk Mr. McDonough Mr. Lyon Mr. Sanguinetti Ms. Staron Mrs. Fenne Nays: None Absent: Mr. Cho Motion Carried B. Motion to Approve Board Meeting Schedule for 2019 Mr. Lyon moved and Mr. McDonough seconded to approve the Board Meeting Schedule for 2019. 2  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 17, 2018 Roll Call Vote Ayes: Ms. Staron Mr. McDonough Mr. McHaley Mrs. Metanchuk Mr. Lyon Mr. Sanguinetti Mrs. Fenne Nays: None Absent: Mr. Cho Motion Carried X. Closed Session A. 5 ILCS 120/2 (c) (21): Discussion of minutes of meeting lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06: Mrs. Fenne asked for a motion to go into Closed Session to review Close Session Minutes. Mr. Sanguinetti moved and Mrs. Metanchuk seconded to move into Closed Session at 8:06 p.m. Roll Call Vote Ayes: Ms. Staron Mr. McHaley Mrs. Metanchuk Mr. Lyon Mr. Sanguinetti Mr. McDonough Mrs. Fenne Nays: None Absent: Mr. Cho Motion Carried Mrs. Fenne stated that R-03-18 Resolution Authorizing the Release of Closed Session Minutes will be voted upon after the Closed Session. XI. Return to Open Session A. Adopt R-03-18: Resolution Authorizing the Release of Closed Session Minutes Mr. McDonough moved and Ms. Staron seconded to Authorize the release of Closed Session Minutes dated June 18, 2018. Roll Call Vote Ayes: Mr. McDonough Mrs. Metanchuk Mr. Sanguinetti Mr. Lyon Mr. McHaley 3  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 17, 2018 Ms. Staron Mrs. Fenne Nays: None Absent: Mr. Cho Motion Carried XII. Board Member Comments (Round the Table) Mr. McDonough said that he enjoyed the Department Head Board Reports. He also commented on the high attendance of Youth programs noted on the Monthly Statistics Report. Mrs. Fenne mentioned tomorrow night’s Biz Books Review by Vickie Austin. This month’s review is on The 7 Habits of Highly Effective People. XIII. Adjournment There being no further business of the Wheaton Public Library Board of Trustees, Mr. McDonough moved and Ms. Staron seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 8:26 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 4 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 17, 2018 RESOLUTION R-03-18 A RESOLUTION AUTHORIZING THE RELEASE OF CLOSED SESSION MINUTES WHEREAS, 5ILCS/120 2.06 (d) provides that minutes of closed sessions should be made public once a public body determines that it is no longer necessary to protect the public interests or the privacy of an individual by keeping the minutes confidential; and WHEREAS, the Wheaton Public Library Board of Trustees, in open session, reviewed the minutes of past closed sessions currently kept in a closed file; and WHEREAS, the Wheaton Public Library Board of Trustees has determined that a need for confidentiality still exists as to the minutes from the closed session meetings listed on Attachment “A” to this resolution; and WHEREAS, the Wheaton Public Library Board of Trustees has further determined that the need for confidentiality no longer exists as to the review session minutes from the closed session meetings listed on Attachment “B” to this resolution and that these minutes should be made available for public inspection; and NOW, THEREFORE, BE IT RESOLVED by the Library Board of Trustees of the City of Wheaton, Illinois, that the Library Director is hereby directed to place the following closed session minutes in an open file as listed on Attachment “B” to this resolution. ADOPTED this 17th day of December 2018. Mrs. Fenne Library Board President ATTEST: Mrs. Metanchuk Secretary Roll Call Vote: Ayes: Mr. McDonough Mrs. Metanchuk Mr. Sanguinetti Mr. Lyon Mr. McHaley Ms. Staron Mrs. Fenne Nays: None Absent: Mr. Cho 5 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 17, 2018 ATTACHMENT “A” –RESOLUTION R-03-18 (Minutes Not to be Released) April 1, 2013 April 8, 2013 April 15, 2013 May 1, 2013 September 16, 2013 May 18, 2015 (Item X. b.) 6 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 17, 2018 ATTACHMENT “B” – RESOLUTION R-03-18 (Minutes to be Released) June 18, 2018 7