Library Board

Monday, December 21, 2020 6:00 p.m. I. Call to Order The Board of Trustees of the Wheaton Public Library held their regular Board meeting on Monday, December 18, 2020. Board President Christine Fenne called the meeting to order at 6:03 p.m. Members present in person at roll call were: Christine Fenne and Laurie Metanchuk. Attending via Zoom were: Al Herbach, Bob McDonough and Joe McHaley Absent: Bob Lyon, Simone Morton, Kathryn Staron and Vallari Talapatra. Betsy Adamowski, Library Director, Ed Sirovatka, IT/Facilities Manager, and Lisa Christell-Sandri, Library Finance/Business Office Manager and recording secretary for this meeting, were also in attendance. II. Citizens to be Heard There were no citizens to be heard. CONSENT AGENDA III. Minutes for the November 16, 2020 Board Meeting IV. Financial Reports for November 2020 and Bill Listing for December 2020 Payment Mr. McDonough moved and Mr. McHaley seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. McHaley Mrs. Metanchuk Mr. Herbach Mr. McDonough Mrs. Fenne Nays: None Absent: Mr. Lyon Ms. Morton Ms. Staron Ms. Talapatra Motion Carried V. Library Director’s Board Report for November 2020 Mrs. Adamowski thanked the Board Members for their support during COVID and other things in this past year. She said the Library looks completely different walking in the front doors and that the Teen offices look like they’ve always been there. She emphasized that there are still things that need to be completed with the remodel. Mrs. Adamowski stated that when she returns vacation on January 4, she will be focusing on finishing the remodel project and marketing those changes to the public. Mrs. Adamowski said she spoke with President Fenne about the evaluation process for the Library Director and suggested a retreat for Trustees about evaluations with John Keister, the Executive Search Agent that was involved in the Wheaton Library’s last Executive Director hiring process. Mrs. Adamowski talked about planning during the coming year. She would like to have Board Planning Sessions periodically about large planning topics that would include Department Heads. She mentioned that she was very proud to have received the Visionary Award from the Wheaton Chamber of Commerce. Mrs. Adamowski ended by saying that the staff evaluations were complete and that they were all looking forward to next year. 1  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 21, 2020 VI. Unfinished Business: A. Motion to Approve Wheaton Public Library Bylaw Amendments The members discussed the changes and will await answers to some of the questions that Mrs. Adamowski will direct to the City Attorney. Mrs. Fenne suggested to amend the motion to add “with” after the word Bylaws. Mrs. Metanchuk moved and Mr. Herbach seconded to approve the amended motion. Roll Call Vote Ayes: Mrs. Metanchuk Mr. Herbach Mr. McDonough Mr. McHaley Mrs. Fenne Nays: None Absent: Mr. Lyon Ms. Morton Ms. Staron Ms. Talapatra Motion Carried B. Interior Remodel Project Update Mrs. Adamowski said the new furniture should arrive by the beginning of January. She plans to do a walk- through with the Mayor and City Manager in January. She would like to do a ribbon-cutting; perhaps a video. VII. New Business: A. Motion to Approve Wheaton Public Library Board of Trustees Meeting Schedule for 2021 There was a question about the 6:00 meeting time. Mrs. Adamowski stated that since the Library is only open until 7:00, the open Library Board meeting needs to be earlier. She said that when the hours are moved back to 7:00 p.m., the schedule would be updated and the Board would vote again for that change. Mr. McDonough moved and Mr. McHaley seconded the motion. Roll Call Vote Ayes: Mr. Herbach Mr. McDonough Mr. McHaley Mrs. Metanchuk Mrs. Fenne Nays: None Absent: Mr. Lyon Ms. Morton Ms. Staron Ms. Talapatra Motion Carried VIII. Board Member Comments (Round the Table) Mrs. Fenne congratulated Mrs. Adamowski and the Library Staff on receiving the Visionary Award. She also stated that she enjoyed working with the members of the Library Board. 2  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 21, 2020 IX. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Metanchuk moved and Mr. Herbach seconded that the meeting be adjourned. Roll Call Vote Ayes: Mr. McDonough Mrs. Metanchuk Mr. Herbach Mr. McHaley Mrs. Fenne Nays: None Absent: Mr. Lyon Ms. Morton Ms. Staron Ms. Talapatra Motion Carried at 6:32 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance/Business Office Manager 3