Library Board

Monday, January 18, 2021 6:00 p.m. I. Call to Order The Board of Trustees of the Wheaton Public Library held their regular Board meeting on Monday, January 18, 2021. Board President Christine Fenne called the meeting to order at 6:02 p.m. Members present in person at roll call were: Christine Fenne and Al Herbach. Attending via Zoom were: Bob Lyon, Bob McDonough, Joe McHaley, Laurie Metanchuk and Vallari Talapatra. Absent: Simone Morton. Kathryn Staron joined the meeting via Zoom at 6:06. Betsy Adamowski, Library Director, Ed Sirovatka, IT/Facilities Manager, and Lisa Christell-Sandri, Library Finance/Business Office Manager and recording secretary for this meeting, were also in attendance. II. Citizens to be Heard There were no citizens to be heard. CONSENT AGENDA III. Minutes for the December 21, 2020 Board Meeting IV. Financial Reports for December 2020 and Bill Listing for December 2020(2) and January 2021 Payment Mr. McHaley moved and Mr. Herbach seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Lyon Mr. McDonough Ms. Talapatra Mr. McHaley Mr. Herbach Mrs. Metanchuk Mrs. Fenne Nays: None Absent: Ms. Morton Ms. Staron Motion Carried V. Library Director’s Board Report for December 2020 Due to the Library not being able to do a ribbon cutting for the new renovations and the need to promote the changes, Mrs. Adamowski will work with the City Communications Department to do a virtual ribbon cutting. Mrs. Adamowski stated how impressed she was with all the work the Trustees did when she compiled the annual trustee report that is sent to the City. She said that due to the Café on the Park dissolving its agreement, the City of Wheaton implemented a short-term agreement to store the Café on the Park equipment until the next vendor is selected. Mrs. Adamowski will reach out to local Wheaton coffee businesses first for a vendor selection. Mrs. Adamowski reminded the members about the WPL Board Planning Meetings which will be over Zoom; the first is with John Keister on January 25th and the second with Library Management staff on February 22nd. Mrs. Adamowski was very happy to report that, because virtual program registrations were going over 100, the Library had to increase it’s Zoom license to the next level. Mrs. Adamowski said there will be fine-free discussions in the coming months as income from fines keep going down due to automatic renewals. 1  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES January 18, 2021 VI. Unfinished Business: A. Interior Remodel Project Update Mrs. Adamowski reported that the Interior Remodel Project is coming to a completion. The company, RoMAAS, Inc. was good to work with. She noted that the carpet has been put down where the old reference desk was and the furniture should be in the first week of February. VII. New Business: A. Motion to Approve the Operating Hours of the Library to be Amended on March 1st to: Monday through Thursday, 11:00 am – 7:00 pm, Friday, 11:00 am – 5:00 pm, Saturday, 9:00 am – 5:00 pm, Sunday 1:00 pm – 5:00 pm Mr. McDonough moved and Mrs. Metanchuk seconded to approve the motion. Roll Call Vote Ayes: Mr. Herbach Mr. Lyon Ms. Staron Mr. McDonough Mr. McHaley Mrs. Metanchuk Ms. Talapatra Mrs. Fenne Nays: None Absent: Ms. Morton Motion Carried VIII. Closed Session: A. 5ILCS 120/2 (c) (21): Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.6 Mr. Lyon moved and Ms. Talapatra seconded to go into Closed Session. Roll Call Vote Ayes: Ms. Staron Mr. McHaley Ms. Metanchuk Mr. Lyon Ms. Talapatra Mr. Herbach Mr. McDonough Mrs. Fenne Nays: None Absent: Ms. Morton Motion Carried IX. Return to Open Session: A. Adopt R-01-21: Resolution Authorizing the Release of Closed Session Minutes (see attached). Mr. Lyon moved and Ms. Talapatra seconded to adopt Resolution R-01-21. 2 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES January 18, 2021 X. Board Member Comments (Round the Table) Mr. McDonough said that Mrs. Adamowski is doing a great job and this is a very well-run library. Mr. Lyon said that the staff does a great job with Trivia Night. Mr. Herbach agreed. Mrs. Fenne noted that the organizing program at the library was really good. She also mentioned that the Wheaton Chamber of Commerce is hosting a Zoom event for the State of the City address on Thursday at noon. IX. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Metanchuk moved and Mr. McDonough seconded that the meeting be adjourned. Roll Call Vote Ayes: Mr. McDonough Mrs. Metanchuk Mr. Lyon Ms. Staron Ms. Talapatra Mr. Herbach Mr. McHaley Mrs. Fenne Nays: None Absent: Ms. Morton Motion Carried at 6:44 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance/Business Office Manager RESOLUTION R-01-21 3 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES January 18, 2021 A RESOLUTION AUTHORIZING THE RELEASE OF CLOSED SESSION MINUTES WHEREAS, 5ILCS/120 2.06 (d) provides that minutes of closed sessions should be made public once a public body determines that it is no longer necessary to protect the public interests or the privacy of an individual by keeping the minutes confidential; and WHEREAS, the Wheaton Public Library Board of Trustees, in open session, reviewed the minutes of past closed sessions currently kept in a closed file; and WHEREAS, the Wheaton Public Library Board of Trustees has determined that a need for confidentiality still exists as to the minutes from the closed session meetings listed on Attachment “A” to this resolution; and WHEREAS, the Wheaton Public Library Board of Trustees has further determined that the need for confidentiality no longer exists as to the review session minutes from the closed session meetings listed on Attachment “B” to this resolution and that these minutes should be made available for public inspection; and NOW, THEREFORE, BE IT RESOLVED by the Library Board of Trustees of the City of Wheaton, Illinois, that the Library Director is hereby directed to place the following closed session minutes in an open file as listed on Attachment “B” to this resolution. ADOPTED this 18th day of January 2021. Mrs. Fenne Library Board President ATTEST: Mr. McHaley Vice President Roll Call Vote Ayes: Mr. McDonough Mrs. Metanchuk Mr. Lyon Ms. Staron Ms. Talapatra Mr. Herbach Mr. McHaley Mrs. Fenne Nays: None Absent: Ms. Morton Motion Carried ATTACHMENT “A” –RESOLUTION R-01-21 (Minutes Not to be Released) 4 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES January 18, 2021 April 1, 2013 April 8, 2013 April 15, 2013 May 1, 2013 September 16, 2013 May 18, 2015 (Item X. b.) 5 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES January 18, 2021 ATTACHMENT “B” – RESOLUTION R-01-21 (Minutes to be Released) December 16, 2019 October 19, 2020 November 16, 2020 6