Library Board

Monday, July 19, 2021 7:00 p.m. I. Call to Order The Board of Trustees of the Wheaton Public Library held their regular Board meeting on Monday, July 19, 2021. Board President Laurie Metanchuk called the meeting to order at 7:00 p.m. Members present in person at roll call: Al Herbach and Laurie Metanchuk. Attending via Zoom were: Bob Lyon, Simone Morton and Kathryn Staron. Absent: Bob McDonough, Joe McHaley and Vallari Talapatra. Christine Fenne entered the meeting at 7:22 p.m. Betsy Adamowski, Library Director, Dawn Kovacs, Deputy Director, Ed Sirovatka, IT/Facilities Manager, and Lisa Christell-Sandri, Library Finance/Business Office Manager and recording secretary for this meeting, were also in attendance. II. Citizens to be Heard None III. Presentation of Updated Statistics Documents – Dana Tieman, Continuing Education & Development Department Head Ms. Tieman had a Power Point presentation highlighting the Library’s updated statistics and Strategic Plan. She pointed out comparisons of the old and new statistic formats. Ms. Tieman said she would welcome any feedback from the Trustees concerning what statistical information they may or may not want to see. Statistics will be provided in monthly, quarterly segments showing goals and year-to-date information. Ms. Tieman noted that there will be more information at the upcoming Strategic Planning meeting on July 28th that the whole management team will be participating in. CONSENT AGENDA IV. Minutes for the June 21, 2021 Board Meeting V. Financial Reports for June 2021 and Bill Listing for July 2021 Payment Mr. Herbach moved and Mr. Lyon seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Ms. Morton Mr. Lyon Ms. Staron Mr. Herbach Mrs. Metanchuk Nays: None Absent: Mr. McHaley Mrs. Fenne Ms. Talapatra Mr. McDonough Motion Carried VI. Library Director’s Board Report for June 2021 Mrs. Adamowski stated that the ribbon-cutting for Altiro Coffee Café will be between 11:30-12:30 on Wednesday (July 21). The Mayor, Board President Metanchuk and the owners of Altiro will participate in 1  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES July 19, 2021 the ribbon-cutting. She encouraged the Trustees to attend, if they could. She noted that the café’s hours will be 8 a.m. – 3 p.m. Monday – Saturday and closed on Sunday. These are summer hours. She went on to say that she has met with the architects at Studio GC as they start to quantify the west plaza project. She will have more information at next month’s meeting. (Mrs. Fenne entered the meeting @ 7:22). Mrs. Adamowski once again encouraged the members to download the Library’s app. She noted that Mrs. Kovacs did a great presentation to Wheaton Rotary about the new app. The members were very enthusiastic about it. Mrs. Adamowski is having a meeting with new councilman, Scott Weller, tomorrow. She stated that it is very important for the members of the City Council to understand how the Library works. Lastly, she said she received an email concerning masks on kids under 12. She said the staff will encourage people to mask their children, but it is a hard thing to police. VII. Unfinished Business: A. Election of Officers for July 2021 – June 2022 Mrs. Fenne, Nominating Committee Chair, presented the following slate of officers: President Laurie Metanchuk Vice President Al Herbach Secretary Vallari Talapatra Treasurer Simone Morton Ms. Staron moved and Mr. Herbach seconded to approve the slate as presented. Roll Call Vote Ayes: Ms. Morton Mr. Herbach Ms. Staron Mrs. Fenne Mr. Lyon Mrs. Metanchuk Nays: None Absent: Mr. McDonough Mr. McHaley Ms. Talapatra Motion Carried B. Motion to Approve Minutes for the June 21, 2021 Nominating Committee Meeting Mrs. Fenne moved and Ms. Staron seconded to approve the above motion. Roll Call Vote Ayes: Ms. Staron Mr. Lyon Ms. Morton Mrs. Fenne Mr. Herbach Mrs. Metanchuk Nays: None Absent: Mr. McDonough Mr. McHaley Ms. Talapatra Motion Carried 2  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES July 19, 2021 VIII. New Business: A. Motion to Approve Revised Circulation Policy Deputy Director Kovacs went over the Circulation policy changes, explaining that it needed to be updated mostly due to the Library being fine-free now. She noted the biggest change is the overdue limit going to $10. This means that if a person has more than that in charges, they cannot borrow or download any materials until it is paid. Mr. Lyon moved and Mrs. Fenne seconded to approve the revised policy. Roll Call Vote Ayes: Mrs. Fenne Ms. Staron Mr. Herbach Ms. Morton Mr. Lyon Mrs. Metanchuk Nays: None Absent: Mr. McDonough Mr. McHaley Ms. Talapatra Motion Carried B. Motion to Approve Revised Laptop and Laptop Accessories Lending Policy Mrs. Adamowski said that Ms. Tieman worked to revise this policy. Ms. Tieman explained the changes/updates. The biggest update is laptop usage – they can be borrowed for 3 hours at a time, with no renewals. Ms. Tieman noted that the laptops rarely are borrowed for more than 3 hours at a time. After being asked, she said that non-cardholders can borrow laptops, as well as use the computers. Mr. Herbach moved and Ms. Staron seconded to approve the policy. Roll Cal Vote Ayes: Ms. Morton Mr. Herbach Ms. Staron Mr. Lyon Mrs. Fenne Mrs. Metanchuk Nays: None Absent: Mr. McDonough Mr. McHaley Ms. Talapatra Motion Carried IX. Board Member Comments (Round the Table) Mrs. Fenne asked about PatronPoint. Mrs. Kovacs said that it allows for automatic renewals of adult Wheaton library cardholders. She also inquired about the LibraryAware newsletter. Mrs. Kovacs said that should be coming out at the end of this week. Mr. Lyon complimented the work of the WPL staff at the Library’s Frida Kahlo event. 3 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES July 19, 2021 IX. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mr. Lyon moved and Mrs. Metanchuk seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 7:54 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance/Business Office Manager 4