Library Board

Monday, December 20, 2021 7:01 p.m. I. Call to Order The Board of Trustees of the Wheaton Public Library held their regular Board meeting on Monday, December 20, 2021. Board President Laurie Metanchuk called the meeting to order at 7:01 p.m. Members present in person at roll call: Christine Fenne and Laurie Metanchuk. Attending via Zoom was Al Herbach, Bob Lyon, Simone Morton, and Vallari Talapatra. Absent: Joe McHaley. Kathryn Staron connected via Zoom at 7:10 p.m. Betsy Adamowski, Library Director, attended via Zoom. Dawn Kovacs, Deputy Director, Ed Sirovatka, IT/Facilities Manager, and Lisa Christell-Sandri, Library Finance/Business Office Manager and recording secretary for this meeting, were also in attendance. II. Citizens to be Heard None III. Wheaton Public Library Website Demonstration – Dawn Kovacs, Deputy Director Mrs. Kovacs presented, then explained the different parts of the new website. She stated that it wasn’t complete yet as the department heads are still reviewing their sections, but the appearance will not change. She stated that it is much easier to find what you’re looking for now. She’s aiming to go live with the website at the end of December. Mrs. Kovacs answered questions from the Board members. CONSENT AGENDA IV. Minutes for the November 15, 2021 Board Meeting V. Financial Reports for November 2021 and Bill Listing for December 2021 Payment Mrs. Fenne moved and Ms. Talapatra seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Lyon Mr. Herbach Ms. Morton Ms. Talapatra Mrs. Fenne Ms. Staron Mrs. Metanchuk Nays: None Absent: Mr. McHaley Motion Carried VI. Library Director’s Board Report for November 2021 Mrs. Adamowski was proud to announce that the Wheaton Chamber of Commerce recognized the Wheaton Public Library with the 2021 Exceptional Engagement Award along with recognizing Community Engagement Department Head, Courtney Tedrick with the Partners in Progress Award. Also, Mrs. Adamowski’s Chamber of Commerce Mentee, Britany Johnson was honored with Rookie of the Year. Mrs. Adamowski presented the Wheaton Chamber of Commerce a new branding idea for the Business area titled IGNITE. In January, she wants to talk about succession planning. Mrs. Adamowski thanked the Board for suggesting the SMART (Specific, Measurable, Achievable, Relevant, Time-bound) goals. She found them very helpful. She stated that she is working with the City Manager to put together a 5-year vision plan for 1  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 20, 2021 the Library. At the end of February, Mrs. Adamowski would like to plan a Board Retreat to discuss the strategic plan and intellectual freedom. VII. Unfinished Business: None VIII. New Business: A. Ted Utchen Gift Update Mrs. Adamowski stated how pleased she was at the assistance given by the DuPage Foundation, specifically Mike Sitrick, in getting the Ted Utchen gift transferred to a dedicated account at the Foundation. The funds are being invested and will be used for part of the vision plans that are included in the provisions in Ted Utchen’s bequest. B. Motion to Approve the Meeting Room Policy Amendment to Remove Fees Mr. Lyon moved and Mrs. Fenne seconded to approve. Roll Call Vote Ayes: Mr. Lyon Mrs. Fenne Ms. Staron Mr. Herbach Ms. Talapatra Ms. Morton Mrs. Metanchuk Nays: None Absent: Mr. McHaley Motion Carried C. Motion to Approve Employee Handbook Tobacco-Free Workplace Policy Mrs. Adamowski explained that this included all tobacco use – smoking along with chewing and vaping. Mrs. Metanchuk moved and Mr. Herbach seconded to approve the policy. Roll Call Vote Ayes: Ms. Morton Mr. Herbach Ms. Staron Mr. Lyon Mrs. Fenne Ms. Talapatra Mrs. Metanchuk Nays: None Absent: Mr. McHaley Motion Carried IX. Closed Session: A. 5ILCS 12/2(c)(1): To Discuss the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the Library At 7:38 p.m. Mrs. Metanchuk moved and Mr. Lyon seconded to go into Closed Session. Roll Call Vote Ayes: Mrs. Fenne Mr. Herbach Mr. Lyon Ms. Morton 2  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 20, 2021 Ms. Staron Ms. Talapatra Mrs. Metanchuk Nays: None Absent: Mr. McHaley Motion Carried X. Return to Open Session The Board members returned to Open Session at 7:52 p.m. XI. Board Member Comments (round the Table) None XII. Adjournment There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Fenne moved and Mr. Herbach seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 7:53 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance/Business Office Manager 3