Library Board

Monday, June 20, 2022 7:00 p.m. I. Call to Order The Board of Trustees of the Wheaton Public Library held their regular Board meeting on Monday, June 20, 2022. Board President Laurie Metanchuk called the meeting to order at 7:01 p.m. Members present in person at roll call: Al Herbach, Joe McHaley, Laurie Metanchuk, Steve Siemer, Kathryn Staron and Vallari Talapatra. Attending via Zoom: Bob Lyon. Absent: Christine Fenne and Simone Morton. Betsy Adamowski, Library Director, Dana Tieman, Continuing Education & Development Department Head and Zoom coordinator for this meeting and Lisa Christell-Sandri, Library Finance/Business Office Manager and recording secretary for this meeting, were also in attendance. II. Citizens to be Heard None III. Introduction and Swearing-In of Newly Appointed Library Board Member Stephen Siemer Mrs. Adamowski introduced Mr. Siemer, saying that she had gone through the trustee training with him and that he will be a good addition to the Board. Mrs. Metanchuk then swore Mr. Siemer in. Mrs. Fenne entered the meeting at 7:05. CONSENT AGENDA IV. Minutes for the May 16, 2022 Board Meeting V. Minutes for the May 23, 2022 By-laws Committee Meeting VI. Financial Reports for May 2022 and Bill Listing for June 2022 Payment Mr. McHaley moved and Ms. Talapatra seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Herbach Mr. McHaley Mr. Siemer Mr. Lyon Ms. Talapatra Mrs. Fenne Ms. Staron Mrs. Metanchuk Nays: None Absent: Mrs. Morton Motion Carried VII. Library Director’s Board Report for May 2022 Mrs. Adamowski started by saying that the Friends’ officially presented the Library with a $30,000 check at their annual meeting on May 12. She pointed out that they will have their Book and Media Sale August 11- 14. Mrs. Adamowski said she appreciated that the Friends paid for all the Summer Reading t-shirts. Mr. Herbach asked if someone from the Friends could speak at a Board meeting. Mrs. Adamowski will ask. She stated that the “Thinkin’ & Drinkin’” event has been cancelled. An opportunity to have Beatles-inspired programming that would include the “American English” tribute band has come up and will happen in 1  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES June 20, 2022 October. The Mad Fore Plaid brochures are being prepared to send out to sponsors. Mrs. Adamowski again noted the Community Survey is out with about 560 responses so far. There will be a report on the results at the July Board meeting. Mrs. Adamowski told the Board that the Altiro coffee shop had been burglarized by some kids who have been identified. She was not given information from Altiro but will reach out to them for an update. Concerning the Library’s by-laws, the City of Wheaton is looking at all the boards and commissions and President Metanchuk has written a response to the potential changes, basically stating agreement on all but the approval of the Library Board’s By-Laws by the City Council. This will be addressed at an upcoming Council meeting. VIII. Unfinished Business: A. None IX. New Business: A. Motion to Approve Using a Distribution of No More than $11,000 from the Adams Memorial Fund for the Butterfly Donor Wall and Level Plaque in the Youth Department A Board member asked when the installation would be and Mrs. Adamowski responded that she wants to have a launch date first, maybe October. Mrs. Fenne moved and Mr. Herbach seconded to approve the motion. Roll Call Vote Ayes: Ms. Staron Mr. Lyon Ms. Talapatra Mr. McHaley Mr. Siemer Mr. Herbach Mrs. Fenne Mrs. Metanchuk Nays: None Absent: Mrs. Morton Motion Carried B. Motion to Close the Library on Monday, December 26, 2022 There was discussion among the members concerning being closed 3 days in a row. Mrs. Adamowski noted that there is usually low attendance on the day after Christmas. A member commented that the library will be open the 5 days between Christmas and New Year’s. Mr. McHaley moved and Ms. Talapatra seconded to approve the motion. Roll Call Vote Ayes: Mrs. Fenne Mr. Siemer Mr. McHaley Ms. Staron Mr. Herbach Ms. Talapatra Mr. Lyon Nays: Mrs. Metanchuk Absent: Mrs. Morton Motion Carried 2  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES June 20, 2022 X. Closed Session: A. 5ILCS 120/2 (c) (21): Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 Mrs. Metanchuk asked for a motion to go into Closed Session to review closed session minutes. Mrs. Fenne moved and Mr. Herbach seconded. Roll Call Vote Ayes: Mr. Siemer Mrs. Fenne Mr. McHaley Mr. Lyon Ms. Talapatra Mr. Herbach Ms. Staron Mrs. Metanchuk Nays: None Absent: Mrs. Morton Motion Carried Mrs. Metanchuk stated that R-02-22 Resolution Authorizing the Release of Closed Session Minutes will be voted upon after the Closed Session. XI. Return to Open Session The Board members returned to Open Session at 7:50 p.m. A. Adopt R-02-22: Resolution Authorizing the Release of Closed Session Minutes Mr. McHaley moved and Mr. Herbach seconded to adopt R-02-22 (see attached) Roll Call Vote Ayes: Ms. Staron Mrs. Fenne Mr. McHaley Mr. Herbach Mr. Siemer Ms. Talapatra Mrs. Metanchuk Nays: None Absent: Mr. Lyon Mrs. Morton Motion Carried XII. Board Member Comments (Round the Table) Mr. Herbach asked Mrs. Adamowski if she ever encountered former Wheaton employees at Director’s University. She said she had not, but had seen other people she had known from other libraries. Ms. Talapatra really enjoyed the new Garden opening and added that all the kids were using it as it was meant, enjoying the paths and plants. Mrs. Adamowski said that the Library is getting a small seed library, sponsored by the Rotary Club. She thanked Ms. Talapatra for all her help in creating the garden space. Mrs. Metanchuk is continuing to attend Trustee webinars and recommended the other members do so too. She welcomed Steve Siemer and thanked Dana for helping out in Ed Sirovatka’s absence. 3  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES June 20, 2022 XIII. Adjournment There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Fenne moved and Mr. McHaley seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 7:59 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance/Business Office Manager 4 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES June 20, 2022 RESOLUTION R-02-22 A RESOLUTION AUTHORIZING THE RELEASE OF CLOSED SESSION MINUTES WHEREAS, 5ILCS/120 2.06 (d) provides that minutes of closed sessions should be made public once a public body determines that it is no longer necessary to protect the public interests or the privacy of an individual by keeping the minutes confidential; and WHEREAS, the Wheaton Public Library Board of Trustees, in open session, reviewed the minutes of past closed sessions currently kept in a closed file; and WHEREAS, the Wheaton Public Library Board of Trustees has determined that a need for confidentiality still exists as to the minutes from the closed session meetings listed on Attachment “A” to this resolution; and WHEREAS, the Wheaton Public Library Board of Trustees has further determined that the need for confidentiality no longer exists as to the review session minutes from the closed session meetings listed on Attachment “B” to this resolution and that these minutes should be made available for public inspection; and NOW, THEREFORE, BE IT RESOLVED by the Library Board of Trustees of the City of Wheaton, Illinois, that the Library Director is hereby directed to place the following closed session minutes in an open file as listed on Attachment “B” to this resolution. ADOPTED this 20th day of June 2022. Mrs. Metanchuk Library Board President ATTEST: Mr. Herbach Vice President Roll Call Vote Ayes: Mr. Herbach Ms. Talapatra Ms. Staron Mrs. Fenne Mr. McHaley Mr. Siemer Mrs. Metanchuk Nays: None Absent: Mr. Lyon Mrs. Morton Motion Carried 5 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES June 20, 2022 (Minutes Not to be Released) March 21, 2005 January 16, 2006 (Item II and III) June 19, 2006 January 7, 2013 April 1, 2013 April 8, 2013 April 15, 2013 May 1, 2013 (A. and B.) September 16, 2013 May 18, 2015 (Item X. b.) March 19, 2018 December 20, 2021 6 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES June 20, 2022 ATTACHMENT “B” – RESOLUTION R-02-22 (Minutes to be Released) June 21, 2021 November 15, 2021 January 17, 2022 7