Public Notices & Hearings

1. City Council Public Hearing Agenda Documents: 2017-04-10 CITY COUNCIL PUBLIC HEARING AGENDA.PDF 2. City Council Public Hearing Public Hearing - 2017-2018 Municipal Budget Ph01 Documents: 2017-04-10 CITY COUNCIL PUBLIC HEARING PUBLIC HEARING - 2017-2018 MUNICIPAL BUDGET PH01.PDF 3. City Council Public Hearing Minutes Documents: 2017-04-10 CITY COUNCIL PUBLIC HEARING MINUTES.PDF  CITY OF WHEATON, ILLINOIS CITY COUNCIL PUBLIC HEARING 2017-2018 MUNICIPAL BUDGET MONDAY, APRIL 10, 2017 – 7:00 P.M. WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL AGENDA I. Call to Order and Roll Call II. Public Hearing – 2017-2018 Municipal Budget A. Staff Comment B. Public Comment C. Council Comment III. Adjournment  emorandum 1G.Dan TO: The Honorable Mayor and City Council DATE: March 30, 2017 SUBJECT: Fiscal Year 2017/18 Annual Budget Public Hearing Attached are two memorandums from Finance Director Lehnhardt. The first memorandum is an overview of the 2017/18 Fiscal Year Draft Budget that was presented at the three Budget Workshops, including subsequent changes. The second memorandum is list of those changes that were discussed at the Workshops including actual bid results from the 2017 Road Program. The 2017/18 Fiscal Year Budget will be placed on the April 17, 2017 City Council agenda for formal consideration. Attachments  Robi,t R. Lehnhordt Diitctor of Fin QIIC MEMORANDUM To: The Honorable Mayor and City Council Date: March 22, 2017 Subject: Public Hearing Fiscal Year 2017-2018 Annual Budget - The City is statutorily required to have a public hearing on the proposed Fiscal Year 2017-2018 Annual Budget. The public hearing is scheduled for Monday, April 10, 2017 at 7:00 p.m. At the public hearing, the public is given the opportunity to comment on the proposed budget. The proposed Draft Budget was reviewed at Budget Workshop Sessions held on March 11, March 13, and March 18, 2017. As discussed at the Budget Workshops, some changes were made to the Draft Budget and the City’s proposed Final Fiscal Year 2017-2018 Budget is summarized below: All Funds Total All Funds Revenues: $96,301,809 Total All Funds Expenditures: $96,797,941 General Fund Total General Fund Revenues: $42,587,612 Total General Fund Expenditures: $42,708,433 A Budget Year Comparison Summary-All Funds is attached showing the total revenues and total expenditures by Fund. The adoption of the Fiscal Year 2017-2018 Annual Budget is scheduled for the next City Council meeting on Monday, April 17, 2017.  City of Wheaton Budget Year Comparison Summary All Funds - Fiscal Year 2017 2018 Budget - Revenues Expenditures Revenues vs Fund 2017/2018 2017/2018 Expenditures City Operating Funds General Fund 42,587,612 42,708,433 (120,821) Motor Fuel Tax Fund 1,365,500 1,883,469 (517,969) Foreign Fire Insurance Fund 71,150 69,461 1,689 TIF District One Downtown Redev Fund 0 134,250 (134,250) TIF District Two Main St Redev Fund 3,104,713 2,086,652 1,018,061 TIF District Three Courthouse Redev Fund 1,187,950 955,074 232,876 Debt Service Fund 3,948,343 4,142,493 (194,150) Capital Projects Fund 3,176,301 4,949,257 (1,772,956) 2010 G. 0. Bond Capital Project Fund 100 388,599 (388,499) Water Fund 13,112,749 13,724,631 (611,882) Sanitary Sewer Fund 2,391,346 2,769,438 (378,092) Storm Sewer Fund 1,225,275 1,560,199 (334,924) Parking Fund 1,496,798 2,028,130 (531,332) Municipal Garage Fund 3,286,679 3,060,822 225,857 Capital Equipment Replacement Fund 325,903 236,822 89,081 Technology Replacement Fund 171,801 179,649 (7,848) Building Renewal Fund 189,847 589,981 (400,134) Liability Insurance Fund 815,986 815,986 0 Health Insurance Fund 4,953,250 4,953,250 0 Total City Operating Funds 83,411,303 87,236,596 (3,825,293) Fiduciary Funds Fire Pension Fund 2,992,575 1,613,165 1,379,410 Police Pension Fund 5,609,782 3,719,595 1,890,187 Total Fiduciary Funds 8,602,357 5,332,760 3,269,597 Total City of Wheaton 92,013,660 92,569,356 (555,696) Public Library Funds Wheaton Public Library Fund 4,175,385 4,175,385 0 Library Capital Equipment Replacement Fund 18,257 1,200 17,057 Library Technology Replacement Fund 37,718 10,000 27,718 Library Building Renewal Fund 52,389 40,000 12,389 Public Library Expendable Trust Fund 0 0 0 Adams Memorial Trust Fund 4,400 2,000 2,400 Garbe Family Book Trust Fund 0 0 0 Total Public Library Funds 4,288,149 4,228,585 59,564 Total All Funds 96,301,809 96,797,941 (496,132)  R. Lelmhcnz Director of Finance MEMORANDUM To: The Honorable Mayor and City Council Date: March 22, 2017 Subject: Fiscal Year 2017-2018 Annual Budget Changes from Draft Budget - Attached is a schedule of the changes made from the Draft Budget to the proposed Final Budget based on discussions at the Budget Workshops and the current bid result for the 2017 Road Program. If you have any questions on any of these changes, please do not hesitate to contact me.  City of Wheaton Fiscal Year 2017-18 Proposed Final Budget Changes from Draft Budget to Proposed Final Budget 03/22/17 FY 7017/18 FY2017/18 FY2017/18 Budget Acct Draft Budget Final Budget Increase/ Org. No. Org. Description No. Account Description Description Amount Amount (Decrease) GENERAL FUND Expenditures 64100 Contractual Services DWA Supplemental Funding $ - $ 35,000 $ 35,000 14000010 Planning & Economic Development 64100 Contractual Services Downtown Grant Program (TIE 41 boundaries) $ - $ 20,000 $ 20,000 14000010 Planning & Economic Development 14000010 Planning & Economic Development 64100 Contractual Services - Roosevelt Road Comp Plan Market/Land Use Review $ $ 10,000 $ 10,000 - 64100 Contractual Services - Asphalt Paving Roller Fix duplicate amount $ 10,419 $ $ (10,419) 17031723 Street & Sidewalk Maintenance $ 54,581 Total General Fund Expenditure Change - $ 42,653,852 Total General Fund Expenditures Draft Budget - $ 42,708,433 Total General Fund Expenditures FINAL Budget WATER FUND Expenditures 50085000 Water Capital Projects 70500 Water Improvements 2017 Road, Sewer & Water Rehab Program. Change based on actual bid results. $ 600,000 $ 875,227 $ 275,227 $ 275,227 Total Water Fund Expenditures Change - $ 13,449,404 Total Water Fund Expenditures Draft Budget - $ 13,724,631 Total Water Fund Expenditures FINAL Budget SANITARY SEWER FUND Expenditures 51085000 Sanitary Sewer Capital Projects 70700 Sanitary Sewer Improvements 2017 Road, Sewer & Water Rehab Program. Change based on actual bid results. $ 125,000 $ 66,300 $ (58,700) $ (58,700) Total Sanitary Sewer Fund Expenditures Change - $ 2,828,138 Total Sanitary Sewer Fund Expenditures Draft Budget - $ 2,769,438 Total Sanitary Sewer Fund Expenditures FINAL Budget - P( 2017-18 Page 1 of 2 https.//cityofwheaton.sharepoiflt com/Fin/Docs/Budget 2017-2018/Draft Budget Changes 2017-18/changes from Draft Budget to Final Proposed Budget  City of Wheaton Fiscal Year 2017-18 Proposed Final Budget Changes from Draft Budget to Proposed Final Budget 03/22/17 FY 2017/18 FY 2017/18 FY 2017/18 Budget Acct Draft Budget Final Budget Increase/ Org. No. Org. Description No. Account Description -Description Amount Amount (Decrease) CAPITAl. PROJECTS FUND Revenues 40085000 Capital Projects Fund Revenues 40800 Grant Revenue Bikeway Signage & Network Map-Not a reimbursable - grant; City pays only 20% of the costs. $ 144,160 $ $ (144,160) Total Capital Projects Fund Revenues Change $ (144,160) Total Capital Projects Fund Revenues - Draft Budget $ 3,320,461 Total Capital Projects Fund Revenues - FINAL Budget $ 3,176,301 Expenditures 40085010 Capital Projects 70950 Capital Improvements-Other Bikeway Signage & Network Map-Not a reimbursable grant; City pays only 20% of the costs. $ 180,200 $ 36,040 $ (144,160) 40085010 Capital Projects 70200 Roadway Improvements 2017 Road, Sewer & Water Rehab Program. Change based on actual bid results. $ 1,116,531 $ 897,303 $ (219,228) 40085010 Capital Projects 70600 Storm Sewer Improvements 2017 Road, Sewer & Water Rehab Program. Change based on actual bid results. $ 125,000 $ 265,124 $ 140,124 40085010 Capital Projects 64110 Engineering Services Adams Park Landscape Plan $ - $ 25,000 $ 25,000 Total Capital Projects Fund Expenditures Change $ (198,264) Total Capital Projects Fund Expenditures Draft Budget- $ 5,147,521 Total Capital Projects Fund Expenditures FINAL Budget- $ 4,949,257 ALL FUNDS TOTALS - Total Revenues Draft Budget $ 96,445,969 - Total Revenues FINAL Budget $ 96,301,809 Total Draft Revenues to FINAL Budget Change $ (144,160) - Total Expenditures Draft Budget $ 96,725,097 - Total Expenditures FINAL Budget $ 96,797,941 Total Draft Expenditures to FINAL Budget Change $ 72,844 Revenues Over/(Under) Expenditures $ (496,132) - https://cttyofwheaton,sharepoint.com/Fin/Docs/Budget 2017-2018/Draft Budget changes 2017-18/changes from Draft Budget to Final Proposed Budget FY 2017-18 Page 2 of 2  WHEATON CITY COUNCIL PUBLIC HEARING MONDAY, APRIL 10, 2017 2017-2018 MUNICIPAL BUDGET I. Call to Order and Roll Call The public hearing of the Wheaton City Council was called to order at 7:00 p.m. The public hearing was held in the Council Chambers, Wheaton City Hall, 303 W. Wesley Street, Wheaton, Illinois. Upon roll call, the following were: Present: Mayor Gresk Councilwoman Fitch Councilman Prendiville Councilman Rutledge Councilman Saline Councilman Scalzo Councilman Suess Absent: None City Staff Present: Michael Dzugan, City Manager John Duguay, Assistant City Manager Robert Lehnhardt, Director of Finance Chad Michaelis, Director of Information Technology II. Public Hearing – 2017-2018 Municipal Budget A. Staff Comment City Manager Dzugan stated the budget hearing is the culmination of three budget workshop sessions the City held in March to discuss the Fiscal Year 2018 City Budget. For all funds, the revenue is just over $96 million, and total expenditures are $96,797,941. City Manager Dzugan presented the Council with Director of Finance Lehnhardt’s memos regarding the budget. He stated the deficit spending reflected in the memo is planned deficit spending to draw down fund balances and invest those dollars into capital projects. C. Council Comment Councilman Suess stated the planned deficits are funded through reserves; they do not represent borrowing or debt. In response to Councilman Suess’s question about a proposed bike grant, Director of Finance Lehnhardt stated the City is paying 20% of the cost of a bike grant. The City will receive an invoice for 20% of the project, rather than paying the entire amount for work and being reimbursed for 80% of it. Councilman Prendiville thanked City staff for an excellent job preparing the budget and facilitating the budget discussions.  City Council Public Hearing April 10, 2017 Page 2 B. Public Comment There were no public comments. II. Adjournment Councilman Scalzo moved and Councilwoman Fitch seconded a motion to close the public hearing at 7:04 p.m. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilwoman Fitch Councilman Prendiville Councilman Rutledge Mayor Gresk Councilman Saline Nays: None Absent: None Motion Carried Unanimously The meeting was adjourned at 7:04 p.m. Respectfully submitted, Susan Bishel Public Relations Coordinator