Public Notices & Hearings

Regular Meeting

Wheaton, IL · December 9, 2019

Minutes

Monday, Dec. 9, 2019 I. Call to Order and Roll Call The public hearing of the Wheaton City Council was called to order at 7:00 p.m. The public hearing was held in the Council Chambers, Wheaton City Hall, 303 W. Wesley Street, Wheaton, Illinois. Upon roll call, the following were: Present: Mayor Suess Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Councilwoman Robbins Councilman Rutledge Councilman Zaruba Absent: None City Staff Present: Michael Dzugan, City Manager John Duguay, Assistant City Manager Robert Lehnhardt, Director of Finance Susan Bishel, Public Relations Coordinator II. Public Hearing – Calendar Year 2020 Budget a. Staff Comment City Manager Dzugan stated that City staff updated the budget based on the Council’s comments during its two budget workshops, and the changes are outlined in a memo comparing the draft budget and the final budget. The budget will be considered for final approval on December 16. He stated the changes are minor in nature, and he thanked City staff for all their work on the budget. Director of Finance Lehnhardt stated the total revenue for all funds for this budget is $102.7 million, including approximately $35 million in taxes, $15.9 million in intergovernmental revenues, and $24.1 million in charges for services. The budget’s expenditures total $101.4 million, including $25.9 million for personnel services, $8 million for employee benefits and pension costs and about $18 million for capital projects. b. Public Comment There were no public comments. c. Council Comment Councilman Rutledge stated a lot of work has been put into this budget and there has already been a lot of discussion. WHEATON CITY COUNCIL PUBLIC HEARING MINUTES Monday, December 9, 2019 III. Adjournment Councilman Barbier moved and Councilwoman Robbins seconded a motion to close the public hearing at 7:03 p.m. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker Mayor Suess Councilwoman Robbins Councilman Rutledge Councilman Zaruba Nays: None Absent: None Motion Carried Unanimously Respectfully submitted, Susan Bishel 2

Agenda

Monday, December 9, 2019 7:00 p.m. Wheaton City Hall Council Chambers I. Call to Order and Roll Call II. Public Hearing – Calendar Year 2020 Budget A. Staff Comment B. Public Comment C. Council Comment III. Adjournment MEMORANDUM TO: The Honorable Mayor and City Council FROM: Robert R. Lehnhardt, Director of Finance/Treasurer DATE: December 9, 2019 SUBJECT: Calendar Year 2020 Annual Budget - Public Hearing The City is statutorily required to have a public hearing on the proposed Calendar Year 2020 Annual Budget. The public hearing is scheduled for Monday, December 9, 2019 at 7:00 p.m. At the public hearing, the public is given the opportunity to comment on the proposed budget. The proposed Draft Budget was available to the public on November 4, 2019 and reviewed at Budget Workshop Sessions held on November 11, 2019 and November 16, 2019. As discussed at the Budget Workshops, some changes were made to the Draft Budget and the City’s proposed Calendar Year 2020 Budget is summarized below: All Funds Final Budget Revenues $102,747,787 Expenditures $101,352,566 General Fund Final Budget Revenues $43,620,055 Expenditures $43,620,055 A Budget Year Comparison Summary-All Funds is attached showing the total revenues and total expenditures by Fund. The adoption of the 2020 Annual Budget is scheduled for the next City Council meeting on Monday, December 16, 2019. City of Wheaton Budget Year Comparison Summary - All Funds Calendar Year 2020 Budget Revenues Expenditures Revenues vs Fund CY 2020 CY 2020 Expenditures City Operating Funds General Fund $ 43,620,055 $ 43,620,055 $ - Motor Fuel Tax Fund 2,009,500 2,000,000 9,500 Foreign Fire Insurance Fund 77,185 101,900 (24,715) TIF District Two Main St Redev Fund 3,080,000 5,474,320 (2,394,320) TIF District Three Courthouse Redev Fund 2,315,000 648,300 1,666,700 SSA #8 Fund 140,390 140,390 - Debt Service Fund 4,013,264 4,160,644 (147,380) Capital Projects Fund 1,209,264 4,123,550 (2,914,286) 2018 G.O. Bond Fund 100,000 513,800 (413,800) Water Fund 13,339,467 12,697,246 642,221 Sanitary Sewer Fund 2,486,548 1,971,111 515,437 Storm Sewer Fund 1,731,637 1,705,189 26,448 Parking Fund 808,318 1,209,769 (401,451) Fleet Services Fund 3,226,592 3,500,524 (273,932) Capital Equipment Replacement Fund 385,970 443,212 (57,242) Technology Replacement Fund 164,279 189,978 (25,699) Building Renewal Fund 251,307 832,327 (581,020) Liability Insurance Fund 911,700 911,700 - Health Insurance Fund 5,478,130 5,478,130 - Total City Operating Funds $ 85,348,606 $ 89,722,145 $ (4,373,539) Fiduciary Funds Fire Pension Fund $ 4,423,843 $ 1,932,300 $ 2,491,543 Police Pension Fund 8,298,360 4,920,520 3,377,840 Total Fiduciary Funds $ 12,722,203 $ 6,852,820 $ 5,869,383 Total City of Wheaton $ 98,070,809 $ 96,574,965 $ 1,495,844 Public Library Funds Library Operating Fund $ 4,491,001 $ 4,491,001 $ - Library Capital Equipment Replacement Fund 41,201 29,000 12,201 Library Technology Replacement Fund 36,019 84,500 (48,481) Library Building Renewal Fund 76,907 131,100 (54,193) Library Capital Projects Fund 1,000 39,100 (38,100) Adams Memorial Fund 21,000 2,000 19,000 Garbe Book Endowment Fund 3,650 400 3,250 Library Agency Endowment Fund 6,200 500 5,700 Total Public Library Funds $ 4,676,978 $ 4,777,601 $ (100,623) Total All Funds $ 102,747,787 $ 101,352,566 $ 1,395,221 MEMORANDUM TO: The Honorable Mayor and City Council FROM: Robert R. Lehnhardt, Director of Finance/Treasurer DATE: December 9, 2019 SUBJECT: Calendar Year 2020 Annual Budget – Changes from Draft Budget Attached is a schedule of the changes made from the Draft Budget to the proposed Final Budget based on discussions at the Budget Workshops and other updates based on the latest information available. All Funds Draft Final Change Budget Budget Amount Revenues $103,346,376 $102,747,787 $ (598,589) Expenditures $104,716,125 $101,352,566 $(3,363,559) Revenues Over/(Under) Exp. $ (1,369,749) $ 1,395,221 If you have any questions on any of these changes, please do not hesitate to contact me. City of Wheaton Calendar Year 2020 Proposed Final Budget Changes from Draft Budget Workshops 11/27/19 CY 2020 CY 2020 CY 2020 Budget Acct Draft Budget Final Budget Increase/ Org. No. Org. Description No. Account Description Description Amount Amount (Decrease) GENERAL FUND Revenue 10009900 Taxes 40000 Property Tax-Corporate 2019 Tax Levy-Flat Levy. $ 8,793,774 $ 8,485,705 $ (308,069) Sales Tax legislation change. Locally-imposed sales tax 10009900 Taxes 40405 Sales Tax-Local collections effective 1/1/2021 (was 7/1/2020). $ 4,000,000 $ 3,940,000 $ (60,000) Sales Tax legislation change. Locally-imposed sales tax 10009900 Intergovernmental 40400 Sales Tax collections effective 1/1/2021 (was 7/1/2020). $ 6,320,000 $ 6,230,000 $ (90,000) Sales Tax legislation change. Locally-imposed sales tax 10009900 Intergovernmental 40410 Use Tax collections effective 1/1/2021 (was 7/1/2020). $ 1,560,000 $ 1,710,000 $ 150,000 Total General Fund Revenues Change $ (308,069) Total General Fund Revenues-DRAFT Budget $ 43,928,124 Total General Fund Revenues-FINAL Budget $ 43,620,055 Expenditures 12000010 Finance 93641 Technology Replacement Transfer Correct Transfer to Technology Replacement Fund. $ 6,171 $ 6,119 $ (52) 14000010 Planning & Econ Development 64100 Contractual Services Roosevelt Rd Corridor Study. $ - $ 21,480 $ 21,480 18590000 Capital Projects 97400 Transfer to Capital Projects Fund Update Transfer to Capital Projects Fund. $ 1,403,761 $ 1,074,264 $ (329,497) Total General Fund Expenditures Change $ (308,069) Total General Fund Expenditures-DRAFT Budget $ 43,928,124 Total General Fund Expenditures-FINAL Budget $ 43,620,055 CAPITAL PROJECTS FUND Revenue 40008500 Capital Project Revenues 87100 Operating Trans in - General Fund Update Transfer from General Fund. $ 1,403,761 $ 1,074,264 $ (329,497) Total Capital Project Fund Revenues Change $ (329,497) Total Capital Project Fund Revenues-DRAFT Budget $ 1,538,761 Total Capital Project Fund Revenues-FINAL Budget $ 1,209,264 Expenditures 40085010 Capital Projects Expenditures 70200 Roadway Improvements Street Reconstruction. Increase program funding. $ 500,000 $ 1,500,000 $ 1,000,000 40085010 Capital Projects Expenditures 70950 Capital Improvements-Other Transition Area Improvements. Revised scope of work. $ 307,380 $ 57,550 $ (249,830) Total Capital Projects Fund Expenditures Change $ 750,170 Total Capital Projects Fund Expenditures-DRAFT Budget $ 3,373,380 Total Capital Projects Fund Expenditures-FINAL Budget $ 4,123,550 Page 1 of 4 City of Wheaton Calendar Year 2020 Proposed Final Budget Changes from Draft Budget Workshops 11/27/19 CY 2020 CY 2020 CY 2020 Budget Acct Draft Budget Final Budget Increase/ Org. No. Org. Description No. Account Description Description Amount Amount (Decrease) 2018 G.O. BOND CAPITAL PROJECTS FUND Revenue Update estimate based on reduction in 2020 budget 41008500 2018 G.O. Bond Revenues 46000 Interest Income-Investments expenditures. $ 60,000 $ 100,000 $ 40,000 Total 2018 G.O. Bond Capital Projects Fund Revenue Change $ 60,000 $ 100,000 $ 40,000 Total 2018 G.O. Bond Capital Projects Fund Revenues-DRAFT Budget $ 60,000 Total 2018 G.O. Bond Capital Projects Fund Revenues-FINAL Budget $ 100,000 Expenditures Downtown Streetscape Project. Revised Phase 3 scope of 41085010 2018 G.O. Bond Expenditures 64110 Engineering Services work. $ 123,371 $ 100,000 $ (23,371) Downtown Streetscape Project. Revised Phase 3 scope of 41085010 2018 G.O. Bond Expenditures 70950 Capital Improvements-Other work. $ 3,449,568 $ 100,000 $ (3,349,568) Total 2018 G.O. Bond Capital Projects Fund Expenditures Change $ (3,372,939) Total 2018 G.O. Bond Capital Projects Fund Expenditures-DRAFT Budget $ 3,886,739 Total 2018 G.O. Bond Capital Projects Fund Expenditures-FINAL Budget $ 513,800 WATER FUND Expenditures Downtown Streetscape Project. Revised Phase 3 scope of 50085000 Water Capital Projects 64110 Engineering Services work. $ 2,909 $ - $ (2,909) Orchard Water Tower-Exterior Cleaning. Carryforward from 50085000 Water Capital Projects 70001 Building Improvements 2019 Budget. $ - $ 11,500 $ 11,500 Downtown Streetscape Project. Revised Phase 3 scope of 50085000 Water Capital Projects 70500 Water Improvements work. $ 178,600 $ - $ (178,600) Total Water Fund Expenditures Change $ (170,009) Total Water Fund Expenditures-DRAFT Budget $ 12,867,255 Total Water Fund Expenditures-FINAL Budget $ 12,697,246 Page 2 of 4 City of Wheaton Calendar Year 2020 Proposed Final Budget Changes from Draft Budget Workshops 11/27/19 CY 2020 CY 2020 CY 2020 Budget Acct Draft Budget Final Budget Increase/ Org. No. Org. Description No. Account Description Description Amount Amount (Decrease) SANITARY SEWER FUND Expenditures Downtown Streetscape Project. Revised Phase 3 scope of 51085000 Sanitary Sewer Capital Projects 64110 Engineering Services work. $ 1,212 $ - $ (1,212) Downtown Streetscape Project. Revised Phase 3 scope of 51085000 Sanitary Sewer Capital Projects 70700 Sanitary Sewer Improvements work. $ 220,000 $ - $ (220,000) Total Sanitary Sewer Fund Expenditures Change $ (221,212) Total Sanitary Sewer Fund Expenditures-DRAFT Budget $ 2,192,323 Total Sanitary Sewer Fund Expenditures-FINAL Budget $ 1,971,111 TECHNOLOGY REPLACEMENT FUND Revenue 64103000 Technology Replacement Revenues 80000 Contributions from other Funds Correct Transfers from Other Funds. $ 154,152 $ 153,129 $ (1,023) Total Tech Repl Fund Revenue Change $ (1,023) Total Tech Repl Fund Revenues-DRAFT Budget $ 165,302 Total Tech Repl Fund Revenues-FINAL Budget $ 164,279 CAPITAL EQUIPMENT REPLACEMENT FUND Expenditures 64000010 Capital Equip Replacement 70030 Operating Equipment Conference Room Technology. Revised scope of work. $ 5,000 $ 12,500 $ 7,500 64000010 Capital Equip Replacement 70030 Operating Equipment Planning Session Space. Revised scope of work. $ 44,500 $ 20,000 $ (24,500) Total Capital Equip Repl Fund Expenditures Change $ (17,000) Total Capital Equip Repl Fund Expenditures-DRAFT Budget $ 460,212 Total Capital Equip Repl Fund Expenditures-FINAL Budget $ 443,212 Page 3 of 4 City of Wheaton Calendar Year 2020 Proposed Final Budget Changes from Draft Budget Workshops 11/27/19 CY 2020 CY 2020 CY 2020 Budget Acct Draft Budget Final Budget Increase/ Org. No. Org. Description No. Account Description Description Amount Amount (Decrease) BUILDING RENEWAL FUND Expenditures 64255010 Building Renewal Expenses 70001 Building Improvements Planning Session Space. Revised scope of work. $ 44,500 $ 20,000 $ (24,500) Total Building Renewal Fund Expenditures Change $ (24,500) Total Building Renewal Fund Expenditures-DRAFT Budget $ 856,827 Total Building Renewal Fund Expenditures-FINAL Budget $ 832,327 ALL FUNDS TOTALS Total Revenues-DRAFT Budget $ 103,346,376 Total Revenues-FINAL Budget $ 102,747,787 Total DRAFT Budget Revenues to FINAL Budget Change $ (598,589) Total Expenditures-DRAFT Budget $ 104,716,125 Total Expenditures-FINAL Budget $ 101,352,566 Total DRAFT Expenditures to FINAL Budget Change $ (3,363,559) Revenues Over/(Under) Expenditures $ 1,395,221 Page 4 of 4