City Council

City Council - Regular Session The Chambers at City Center 8534 Main Street, Woodstock GA (Main) 770.592.6000 (Fax) 770.926.1375 http://www.woodstockga.gov *Hearing Assistance Available Upon Request AGENDA Monday, July 28, 2025 City Council - Regular Session 7:00 PM ITEM 1. MEETING CALLED TO ORDER 7:00 PM Meeting called to order at The Chambers at City Center, 8534 Main Street, Woodstock, GA. ITEM 2. RECOGNITION OF GUESTS AND VISITORS 1. Recognition of Firefighter Patrick Johnson (Shane Dobson) ITEM 3. ANNOUNCEMENTS 1. Announcements (Brian Wolfe) Join us on Saturday, August 9th for 10,000 Maniacs at the Woodstock Summer Concert Series in the Northside Hospital-Cherokee Amphitheater. For full details visit woodstockconcertseries.com. Shoppers in Downtown Woodstock are in for an extra treat with the return of the Summer Scratch Off Lottery. Visit one of the participating stores, make a purchase, and receive one scratch off card. There are discounts on every card. Scratch off cards will be handed out from August 1st to 15th and will expire on August 31st. Shoppers will be entered into a raffle to win event prizes. All the details are at visitwoodstockga.com. ITEM 4. MEETING DECORUM ITEM 5. PUBLIC COMMENT ITEM 6. CONSENT AGENDA City Council 1  1. Approve Special Event Request for Cadence Fair - Road & Parking Lot Closure (Hannah Menard) Request for approval of road and parking lot closure as listed. The Applicant, Danica Clark on behalf of Reformation Brewery, has requested closure of Elm Street, Market Street, and the Mill Street Public Parking Lot on Saturday, October 25, 2025 from noon to 11:30pm for Cadence Fair. Elm Street closure has been requested between Wall Street and Market Street. Market Street closure has been requested between Oak Street and Mill Street. Entrances to the Mill Street Public Parking lot would be blocked off on Mill Street. Alcohol will be served through Reformation Brewery's existing alcohol license. 2. Approve MAJBA JE 19356 - Create & Fund Water/Sewer Maintenance Technician Positions (Qty 2) (Jeff Moon) Request for approval to create and fund new Water/Sewer Maintenance Technician positions (Qty. 2) whose duties will include hydrant testing and inspections. It is more cost effective for the City to perform these services in-house rather than contract them out. This MAJBA reallocates Water Transmission Contract Services funding that was budgeted for hydrant testing/inspection services to create and fund these two (2) new positions for FY 2026. Total amount to be reallocated is $117,103. 3. Approve Surplus and Disposal of Fire Department Radios (Shane Dobson) Request for approval to surplus and dispose of Fire Department Radios and Equipment. The radios will be disposed via E-recycle, GovDeals online auction or other appropriate method. 4. Approve Surplus and Disposal of Police Department Vehicles (Robert Jones) Request for approval to surplus and dispose of Police Department vehicles (qty 5). The vehicles will be disposed of via transfer to another municipality or other appropriate method. (FXA 2793, FXA 2788, FXA 2790, FXA 2791, FXA 2794. Additionally, FXA 2909 was purchased through GEMA related to a K-9 grant in 2019. The vehicle is being returned to the state as per the grant agreement which will then be assigned to another agency who will pay the City for any equipment remaining in the vehicle. 5. Approve Adoption of ZTA#016-25 - Downtown Open Space Updates (2nd Reading) (Cameron Dunn) Request for approval of an Ordinance approving ZTA#016-25 that would update Chapter II (Definitions) and Chapter VII (Performance Zoning Standards) of the Land Development Ordinance to modify Open Space Standards within the Downtown District. The 1st Reading of this Zone Text Amendment was provided during the Council Meeting held on July 14, 2025. 6. Approve New Pay Grade Tables for FY 26 (New Minimums) (Mindy Nobis) Request for approval of updated Pay Grade Tables in new fiscal year. The tables reflect new pay grade minimum adjustments of 2%. This includes the Non-Exempt, Exempt, Police, and Fire Pay Tables. 7. Consideration of Service Agreement with Earth Elements New Mexico for Construction Administrative Services for Little River Park Phases 1 & 2 (Brian Borden) Request for approval of the Construction Administrative Services Agreement between the City of Woodstock and Earth Elements New Mexico for Phases 1 and 2 of the Little River Park Project. City Council 2  8. Ratify Purchase of the Previously Completed Acquisition of Easements Associated with Parcel 50 for the Neese Road Improvement Project (Northern Segment) (Jeff Moon) Request for approval to ratify the purchase of the previously completed acquisition of easements associated with Parcel 50 for the Neese Road Improvement Project (Northern Segment). The acquisition includes 347.61 square feet of temporary construction easement and one temporary driveway easement. 9. Ratify Purchase of the Previously Completed Acquisition of Easements Associated with Parcel 70 for the Neese Road Improvement Project (Northern Segment) (Jeff Moon) Request for approval to ratify the purchase of the previously completed acquisition of easements associated with Parcel 70 for the Neese Road Improvement Project (Northern Segment). The acquisition includes 165.25 square feet of required right-of- way, 86.20 square feet of temporary construction easement, and one temporary driveway easement. 10. Approve Transfer of K-9 Officer Era to the Police Department (Robert Jones) Request for approval to transfer ownership of K-9 Officer Era from the Woodstock Public Safety Foundation to the Woodstock Police Department by way of donation. 11. Authorize the Destruction of Records Per O.C.G.A 50-18-92 for Departments: Police and Community Development (Robyn Adams) Request for authorization to destroy records per O.C.G.A. 50-18-92 as listed in the Georgia Archives Local Government Record Retention Schedule. The documents scheduled for destruction are listed on the forms included in the agenda packet for the Police Department and Community Development Department. 12. Reject All Bids Submitted for RFB 2025-07 (Fire Hydrant Flow Testing & Inspections) (Jeremy Parker) Request for approval to reject all bids submitted for RFB 2025-07 for Fire Hydrant Flow Testing & Inspections. The City received seven submittals and after review, the Review Committee determined it was in the City's best interest to reject all submittals. 13. Adopt Resolution No. 2025-017 Establishing Qualifying Fees and Dates for the 2025 Municipal General Election (Robyn Adams) Request for approval to adopt Resolution No. 2025-017 establishing qualifying fees and dates. Notice is included as part of the agenda packet. Notice of the qualifying fees and dates were published in the City's legal organ on January 23, 2025 and on July 17, 2025. 14. Adopt Resolution No. 2025-018 Providing Approval of Issuance of Tax- Exempt Multi-Family Housing Revenue Bonds and Authorize Mayor to Execute Other Documents (Jeff Moon) Request for approval to adopt Resolution No. 2025-018 providing for the approval of issuance of Tax-Exempt Multi-Family Housing Revenue Bonds issued by the Housing Authority of the City of Canton in Cooperation with the City and for Other Purposes and to authorize the Mayor to execute the other related documents. ITEM 7. PUBLIC HEARING 1. Consideration of V#212-25: 107 Rope Mill Rd (Public Hearing & Vote) (Hannah Menard) Request for consideration of V#212-25 to allow a five-foot fence and five-foot eight-inch pilasters between the primary structure and street at 107 Rope Mill Rd (V#212-25). Staff recommends denial of the variance. City Council 3  2. Consideration of V#213-25: 64 and 68 Linton Street (Public Hearing/Vote) (Natalie Faustine) Request for approval of Variances to allow multiple dwelling units in two buildings at 64 and 68 Linton Street, subject to the staff-recommended conditions of approval. 3. Consideration of Z#165-25: 604 Lovejoy Lane Condition Amendment (Public Hearing & Vote) (Cameron Dunn) Request for consideration of Z#165-25. Staff recommends Council partially approve of a Condition Amendment request to amend Ordinance for A#116-22, requiring the Applicant to provide solar reflective coating only drive aisles within the facility. The original Condition of Approval (COA) required that the Applicant install solar reflective coating over the entire paved surface of their parking lot. This recommendation is in accordance with the Planning Commission recommendation. 4. Consideration of Zoning Map Amendment - July 2025 (Public Hearing & Vote) (Niwana Ray) Request for consideration to approve an amendment to the Zoning Map. Both staff and Planning Commission recommend approval. ITEM 8. NEW BUSINESS ITEM 9. OLD BUSINESS 1. Consideration of SW#023-25: 195 Towne Lake Parkway (Hannah Menard) Request for consideration of SW#023-25. In May 2025, Council approved an application for a Conditional Use Permit (CUP) to allow a "Gas/Fuel Station" at 195 Towne Lake Pkwy (CUP#088-25). Condition #12 of this Ordinance stipulates that changes to signage on this site would require a Sign Waiver to be reviewed by City staff and the Council. In accordance with this condition, the Applicant has submitted conceptual proposals for signage at 195 Towne Lake Parkway. Staff and the Applicant are seeking Council guidance regarding the proposed signage. ITEM 10. MINUTES APPROVAL 1. Consideration of Approval to Adopt Council Meeting Minutes - July 14, 2025 (Robyn Adams) 2. Consideration of Approval to Adopt Work Session Meeting Minutes - July 21, 2025 (Robyn Adams) ITEM 11. DEPARTMENTAL REPORTS 1. Parks & Recreation Monthly Report (June 2025) (Brian Borden) 2. Police Monthly Report (June 2025) (Robert Jones) 3. Community Development Hot Sheet (July 2025) (Hannah Menard) 4. Administrative Variances (January - June 2025) (Hannah Menard) 5. Sign Waivers (January - June 2025) (Hannah Menard) 6. Public Works Monthly Report (July 2025) (Jeremy Parker) ITEM 12. MAYOR AND COUNCIL COMMENTS ITEM 13. CITY MANAGER AND STAFF COMMENTS City Council 4  ITEM 14. EXECUTIVE SESSION - Personnel, Litigation, Real Estate ITEM 15. FINAL ADJOURNMENT City Council 5