City Council

City Council - Regular Session The Chambers at City Center 8534 Main Street, Woodstock GA (Main) 770.592.6000 (Fax) 770.926.1375 http://www.woodstockga.gov *Hearing Assistance Available Upon Request AGENDA Monday, October 13, 2025 City Council - Regular Session 7:00 PM ITEM 1. MEETING CALLED TO ORDER 7:00 PM Meeting called to order at The Chambers at City Center, 8534 Main Street, Woodstock, GA. ITEM 2. RECOGNITION OF GUESTS AND VISITORS 1. Proclamation - National Faith and Blue Weekend (Michael Caldwell) ITEM 3. ANNOUNCEMENTS 1. Announcements (Brian Wolfe) Voting for the Woodstock Scarecrow Invasion is underway. Stop by the Woodstock Visitors Center to cast your vote for your favorite display. Votes are one dollar each and proceeds go to IN Season, the group that beautifies downtown Woodstock. Woodstock Parks and Recreation is accepting vendor applications for the Halloween Skelebration taking place on Friday, October 31st from 4 to 8 p.m. at the Northside Hospital-Cherokee Amphitheater. Applications, available on woodstockparksandrec.com, are due by October 24th. ITEM 4. PUBLIC COMMENT ITEM 5. CONSENT AGENDA 1. Approve Alcohol License - Big South, LLC (Melissa Sigmund) Request for approval of an alcohol license for Big South, LLC. David L. Allen II has applied to the City of Woodstock on behalf of Big South, LLC for on-premise consumption with Sunday sale of distilled spirits, malt beverages, and wine for a restaurant located at 8634 Main Street within the city limits of Woodstock. Big South, LLC is owned by David L. Allen II. The registered agent will be David L. Allen II. 2. Approve Temporary Alcohol License - Maxwell's Cigar Bar 15th Anniversary Event (Melissa Sigmund) City Council 1  Request for approval of a one-day Temporary Alcohol Permit (Sunday sales of beer and wine) for Maxwell's 15th Anniversary event at 150 Towne Lake Parkway, Suite 158 on Sunday, November 9th, 2025. This establishment currently has a valid alcohol license for beer and wine, without Sunday sales. 3. Ratify Purchase of the Previously Completed Acquisition of Easements Associated with Parcel 6 for the Dobbs Road Multi-Use Trail Project (Jeff Moon) Request for approval to ratify the purchase of the previously completed acquisition of easements associated with Parcel 6 for the Dobbs Road Multi-Use Trail Project. 4. Ratify Purchase of the Previously Completed Acquisition of Easements Associated with Parcel 58 for the Neese Road Improvement Project (Northern Segment) (Jeff Moon) Request for approval to ratify the purchase of the previously completed acquisition of easements associated with Parcel 58 for the Neese Road Improvement Project (Northern Segment). The acquisition includes 35.23 square feet of required permanent easement, 352.22 square feet of temporary construction and one temporary driveway easement. 5. Approve Noise Ordinance Modifications (2nd Reading) (Niwana Ray) Request for approval to make modifications to the noise ordinance. Staff recommends that Council approve an Ordinance modifying Chapter 30, Article II (Noise) of the Code of Ordinances. The 1st reading of this Ordinance was held during the September 15, 2025 Council Meeting. This will serve as the 2nd and final reading and vote. 6. Approve Work Authorization 45D - Towne Lake Parkway Widening - Supplemental 2 Right-of-Way Plan Services (Chris Luly) Request for approval of Work Authorization 45D for right-of-way plan services for the Towne Lake Parkway Widening Project. This supplemental agreement is to complete plan revisions for revised easements related to the widening project adjacent to the Connolly shopping center. 7. Approve Resolution No. 2025-035 Repealing the Authorization of Condemnation Proceedings for Parcel 58 Related to the Neese North Project (Chris Luly) Request for approval of Resolution No. 2025-035 repealing the previous authorization of condemnation proceedings for Parcel 58 related to the Neese North roadway project. On August 11, 2025 Resolution No. 2025-020 was adopted that authorized initiating condemnation proceedings for certain parcels. Since adoption of that ordinance, the City has come to an agreement with the property owner and condemnation is no longer required to successfully complete the project. This resolution only repeals condemnation proceedings for Parcel 58. 8. Approve Amendment #1 to the Purchase Agreement with Ridgewalk Heights, LLC for the "Commercial Tract" (Fire Station #28) (Chris Luly) Request for approval of an amendment to a purchase agreement that was approved by Council on August 11, 2025 for the purchase of property known as the "Commercial Tract" for construction of Fire Station #28. The purpose of the amendment is to extend the time frame for closing the property to October 31st. 9. Approve Purchase of Fire Engine Equipment and SCBAs (Self-Contained Breathing Apparatus) and Related MAJBA JE 20025 (Jimmy Eley) Request for approval to purchase equipment for the new fire engine and SCBAs (Self- Contained Breathing Apparatus) in the amount of $229,000 and related major budget amendment MAJBA JE 20025. The City is utilizing Sourcewell, a national cooperative purchasing organization. This budget amendment recognizes the use of SPLOST V City Council 2  fund balance reserves for this purchase. 10. Approve Arcadis Proposal 0019632 & Related MAJBA 20026 - Final Design Services Ridgewalk Parkway at I-575/SR 417 (DDI) (Jeremy Parker) Request for approval of Arcadis proposal 0019632 and award and authorize the Mayor to execute the related contract for final design services related to the I-575 at Ridgewalk Parkway Interchange (DDI) and related MAJBA JE 20026.These services will provide the final engineering design, environmental documentation and final construction plans for the project. The major budget amendment recognizes the use of SPLOST V fund balance reserves to fund this project. 11. Approve MAJBA JE 20027 - Neese Road Northern Segment Additional Easement & ROW Costs (Jeremy Parker) Request for approval of a major budget amendment that recognizes the use of SPLOST V fund balance reserves to fund additional easement and right-of-way (ROW) acquisitions costs for the Neese Road Northern Segment Project. 12. Approve MAJBA JE 20069 - Additional Funding for Lift Station Projects and WWTP Emergency Purchases (Jeremy Parker) Request for approval of MAJBA JE 20069 to re-purpose budgeted funds to add additional funding to existing Bell Park 1 Lift Station and Kingsgate 2 Lift Station Pump #1 projects as well as use W/S Tap Fee Reserves for multiple WWTP emergency purchases. 13. Approve Annual Adoption of Title VI and NDA Agreement with GDOT (Janis Steinbrenner) Request for approval of the annual adoption of the City's Title VI Non-Discrimination Agreement with Georgia Department of Transportation. 14. Approve Surplus and Disposal of Police Department Vehicles (Brian Aligood) Request for approval to surplus and dispose of Police Department vehicles (Qty 7). The vehicles will be disposed of via gov deals or other appropriate method. 15. Approve Surplus & Disposal - Various Police Guns (Brian Aligood) Request for approval to authorize the surplus and dispose of various Police guns for the purpose of trading them in for credit toward the purchase of new equipment. 16. Approve Quitclaim Deed to the DDA for 213, 215 and 217 Bentley Parkway (Chris Luly) Request for approval of a quitclaim deed to transfer ownership of 213, 215 and 217 Bentley Parkway from the City to the Downtown Development Authority (DDA). The purpose of the transfer is to facilitate roadway projects within the downtown district in accordance with the City's grid streets plan. This action was contemplated in the Council's September 8, 2025 approval of an intergovernmental agreement with the DDA. 17. Approve Signage Air Rights Easement at Adair Park (Melissa Sigmund) Request for approval of an easement granting air rights for signage over municipal sidewalk and building frontage along Main Street within the Adair Park development. In May 2021, a balcony encroachment easement was approved by Council, allowing Adair Park to construct and maintain a balcony which extends over the public sidewalk along Main Street. The easement included in the agenda packet allows signage to be constructed and maintained within the easement area. 18. Authorize Intergovernmental Agreement for Cherokee County to Conduct Elections for the City (Robyn Adams) City Council 3  Request for approval to authorize the Intergovernmental Agreement between Cherokee County and the City of Woodstock for Cherokee County to conduct elections for the City. 19. Approve Maintenance Agreement and Access Easement with SSP Woodstock, LLC for Sanitary Sewer Infrastructure (Towne Lake Parkway) (Chris Luly) Request for approval of a maintenance agreement and access easement with SSP Woodstock, LLC. The purpose of the agreement is to allow a limited encroachment of one segment of SSP Woodstock, LLC's private sanitary sewer into Towne Lake Parkway right of way. The agreement also requires that SSP Woodstock, LLC be responsible for maintenance of said line in perpetuity and grants the right of entry to perform maintenance. 20. Approve Sewer Easement with SSP Woodstock, LLC for Sanitary Sewer Infrastructure (Woodstock Mill) (Chris Luly) Request for approval of a sewer easement agreement with SSP Woodstock, LLC. The purpose of the agreement is to allow the relocation of a public sanitary sewer “trunk line” currently running internal to SSP Woodstock, LLC’s shopping center site. The agreement also details matters of access and maintenance. 21. Approve Maintenance Agreement and Access Easement with SSP Woodstock, LLC for Public Sidewalks (Chris Luly) Request for approval of a maintenance agreement and access easement with SSP Woodstock, LLC. The purpose of the agreement is to allow two segments of the public sidewalk system along Lyndee Lane and Woodstock Road to encroach onto SSP Woodstock, LLC's private property. The agreement also requires that the City be responsible for maintenance of these segments in perpetuity and grants the right of entry to perform maintenance. 22. Approve Termination of Easements on Real Property Owned by SSP Woodstock, LLC (Chris Luly) Request for approval to terminate easements. SSP Woodstock, LLC owns property associated with certain easements that are no longer needed for its development nor for the upcoming Towne Lake Parkway widening project. In conjunction with a separate agenda item in which SSP is granting new easements to the City, the request is for the City to terminate the existing, unnecessary easements. 23. Approve Acceptance of Easements on Real Property Owned by SSP Woodstock, LLC (Chris Luly) Request for approval to accept easements. In conjunction with the termination of outdated easements, the City is entering into a new Easement Agreement with SSP Woodstock, LLC. This agreement grants the City a permanent drainage easement to allow stormwater runoff from Towne Lake Parkway to flow into facilities on SSP’s property. It also includes temporary construction easements for grading slopes and connecting a driveway to the new roadway. These easements support the City’s infrastructure improvements while accommodating SSP’s ongoing development. 24. Approve Acceptance of Right-of-Way from SSP Woodstock, LLC (Tracts 9, 10, 11, 11A) (Chris Luly) Request for approval of a right-of-way deed accepting tracts 9, 10, 11, and 11A from SSP Woodstock, LLC. This requested action is in conjunction with another agenda item for the abandonment of certain right-of-way tracts to SSP Woodstock, LLC. These exchanges of land are related to the Towne Lake Parkway widening project. 25. Adopt Resolution No. 2025-036 Abandoning Portions of Right-of-Way on Towne Lake Parkway (Tracts 12, 13, 14, 15) (Chris Luly) City Council 4  Request for approval of Resolution No. 2025-036 abandoning portions of Towne Lake Parkway public right-of-way. This is related to the quitclaim deed of abandonment for these same tracts (12, 13, 14, 15) and a deed for the City's acceptance of other tracts which are also found on this meeting's agenda. These land exchanges are required for the Towne Lake Parkway widening project and the private development of SSP Woodstock, LLC. 26. Approve a Quitclaim Deed to Abandon the Former Right-of-Way of Parodi Place (Chris Luly) Request for approval to abandon the former right of way of Parodi Place which is presently internal to private property. The private property has been developed and occupied dwellings now fall on the former right of way. The developer of said residential development did construct a new "Parodi Place" adjacent to the right of way mentioned here which has been opened to the public. The former Parodi Place right of way that is requested to be abandoned was never improved to public roadway standards and was never open to the public. 27. Approve Deed of Abandonment for Portions of Right-of-Way on Towne Lake Parkway (Tracts 12, 13, 14, 15) (Chris Luly) Request for approval of a deed abandoning portions of Towne Lake Parkway public right-of-way. This is related to the resolution of abandonment for these same tracts (12, 13, 14, 15) and a deed for the City's acceptance of other tracts which are also found on this meeting's agenda. These land exchanges are required for the Towne Lake Parkway widening project and the private development of SSP Woodstock, LLC. 28. Approve Cherokee Fire Training IGA (Jimmy Eley) Request for approval of an Intergovernmental Agreement between Cherokee County and the City of Woodstock regarding Fire/EMS training program participation. ITEM 6. NEW BUSINESS 1. Consideration of New Firefighter Positions (Qty 12) and Related MAJBA JE 20032 (Jimmy Eley) Request for approval to add 12 new Firefighter positions, along with a major budget amendment to fund them. Although the City applied for a SAFER grant to cover the cost of these positions over three years, the application was unsuccessful. As a result, the City will fully fund the positions. These hires will allow full staffing at current fire stations and ensure no additional hiring is needed when the 3rd and 4th stations open. Most new hires will be uncertified, requiring EMT and fire training provided by the City. The budget amendment accounts for $530,150 in new property tax revenue to cover salaries, benefits, uniforms, and other related costs for 18.34 pay periods (from 10/16/2025 to 06/30/2026). 2. Consideration to Authorize Prepayment (i.e., Early Payoff) of DDA Series 2020 DDA (Morgan's) Bond Issuance (Crystal Welch) Request for approval to authorize the prepayment (i.e., early payoff) of the DDA Series 2020 Bond with a 30-days' written notice as required. There is no penalty for prepayment on this bond issue. A major budget amendment will be brought back to Council at a later date with the final prepayment amount. 3. Notification of Intent to Apply for Grant (Jeff Moon) ITEM 7. OLD BUSINESS 1. Consideration to Ratify Agreement with Croft & Associates - Fire Station 34 Long Drive Design Services (Shane Dobson) City Council 5  Request for approval to ratify the agreement with Croft & Associates for Design and Engineering Services for Fire Station 34 at 351 Long Drive, Woodstock, GA. 2. Consideration of Ordinance No. 2025-023 - Chapter 42, Article III, Section 42.62 - Enforcement, Fine, Impoundment of Vehicle & 42.62.1 - Parking Decks and Other Covered Parking Structures of City Code (2nd Reading & Vote) (Jeff Moon) Request for approval to adopt Ordinance No. 2025-023 repealing and replacing Chapter 42, Article III, Section 42.62 - Enforcement, Fine, Impoundment of Vehicle and adding Section 42.62.1 - Parking Decks and Other Covered Parking Structures in the City Code of Ordinances. The 1st reading was held at the September 15th Council Meeting. This will serve as the 2nd and final reading and vote. 3. Consideration of Ordinance No. 2025-024 - Chapter 42, Article III, Section 42.61.1 - Electric Vehicle Charging Stations (2nd Reading & Vote) (Jeff Moon) Request for approval to adopt Ordinance No. 2025-024 adding Section 42.61.1 - Electric Vehicle Charging Stations to Chapter 42, Article III in the City Code of Ordinances. The 1st reading was held during the September 15th Council Meeting. This will serve as the 2nd and final reading and vote. ITEM 8. MINUTES APPROVAL 1. Consideration of Approval to Adopt Council Meeting Minutes - September 8, 2025 (Robyn Adams) 2. Consideration of Approval to Adopt Council Meeting Minutes - September 15, 2025 (Robyn Adams) ITEM 9. DEPARTMENTAL REPORTS 1. Police Monthly Report (August 2025) (Brian Aligood) 2. Fire Monthly Report (September 2025) (Shane Dobson) 3. Communications Report (September 2025) (Stacy Brown) 4. Community Development Hot Sheet (September 2025) (Melissa Sigmund) 5. EOM Monthly Report (August 2025) (Coty Thigpen) 6. Parks & Recreation Monthly Report (September 2025) (Brian Borden) 7. Information Technology Monthly Report (September 2025) (Katy Leggett) 8. Investment Report (September 2025) (Ron Shelby) ITEM 10. MAYOR AND COUNCIL COMMENTS ITEM 11. CITY MANAGER AND STAFF COMMENTS ITEM 12. EXECUTIVE SESSION - Personnel, Litigation, Real Estate ITEM 13. FINAL ADJOURNMENT City Council 6