Learning First Charter Public School Governance Agenda

Learning First Charter Public School September Governance Agenda 9/15/2025 Time: 5:00-6:00pm Remote Link to mtg. https://calendar.google.com/calendar/u/0/r/eventedit/MGxicWhtZm5sbGgwMHJndWI4ZzJuOT IyZHYga21pbnRvbkBsZWFybmluZ2ZpcnN0Y2hhcnRlci5vcmc Attendance: School employee: Kimberly Minton BOT Members: Justin Vernon Patrick Hoey Brian Allen Agenda: • Approve August’s governance minutes • Charter renewal 2026 **Keeping this on agenda for the next few months as an ongoing space to be updated with more info. as it is dispersed from DESE. o Process has started. See timeline below. ▪ Kim sent all Board focus group members the prep documents for the site visit. These included the school annual report for FY25, the charter renewal application, the guiding question document with school information inserted for reference to each criterion section. ▪ Kim sent Zoom link from School Works to Board focus group members for their virtual interview on 9/29 @ 2:00pm. ▪ Kim will conduct a Board focus group “study session” in order to answer any questions members may have, and prepare them for the site visit interview. This will be the week before the interview on 9/29. Kim will ask Board focus group members what days and times work best. Date TBD. • Leo’s evaluation: ▪ Finalize narrative and goals section of Leo’s evaluation. • New business? Charter Renewal Timeline: Completed items as of July 31st highlighted. March 2025 The Department will publish the Guidelines: Application for Renewal of a Public School Charter 2025. April-May 2025 Schools should take some initial steps to ensure successful completion of the Application for Renewal (Application): • Gather documents needed to complete the Application; e.g., Accountability Plan, annual reports (2021-22, 2022-23, 2023-24), most recent site visit report, Summary of Review from the previous charter term. • Gather documents that must be submitted as part of the Application and review to determine whether they are up to date. For any documents that are not up to date, make plans to remedy the issue prior to submitting the Application: o Up-to-date Certificate of Occupancy/Occupancy Permit/Certificate of Use and Occupancy o Up-to-date Fire Inspection Certificate/Fire Department Field Inspection Report o Up-to-date Building Safety Inspection/Certificate of Inspection o Up-to-date Flammable Compounds and Liquids Certificate (if applicable) o Up-to-date Health Inspection/Health Permit o Up-to-date Insurance Certificate(s), such as liability insurance and directors’ and officers’ insurance o Most recent Asbestos Inspection (within the past three years) and AHERA Management Plan (or, if not applicable, a certification statement by the architect, building engineer, or a licensed inspector that there are no asbestos-containing materials in the building) • Determine when the school’s board of trustees will approve the completed Application May 2025 The Department will conduct calls with charter school leaders to orient you to the charter renewal process and answer any questions you may have. May-July 2025 The Department will work with schools to schedule renewal inspections.  August 1, 2025, 12 p.m. Schools must submit the completed Application no later than this date. Please note: • The school’s board of trustees must vote to approve the Application, and the board chair must sign certifications within the Application attesting to that vote. The board should schedule a summer meeting for this purpose. • Additional certifications are required for Horace Mann charter schools. • Please ensure that all required signatures are obtained in a timely manner. Applications that do not contain the required certifications and signatures will not be accepted. September-October 2025 SchoolWorks, an education consulting firm, will conduct a renewal inspection at each school seeking renewal. December 2025-January Department staff will compile a Summary of Review for 2026 each school seeking renewal. February 2026 The commissioner and (potentially) the Board of Elementary and Secondary Education will make renewal determinations. For reference/Board terms: ▪ John Latino Jr. voted on 7-23-2018, in third term, up in July 2027. ▪ Ewald Charles voted on 6-16-2025 for third term. ▪ Sharon Thyden voted on 6-16-2025 for third term. ▪ Chris Saari voted on 6-16-2025 for third term. ▪ Denise Fogarty voted on 12-16-2019, ending second term, need new vote in December for third term. ▪ Shantie Prashard voted on 8-2020, in second term, third term set to begin in August 2026, will need vote. ▪ Justin Vernon voted on 11-17-2020, in second term, third term set to begin November 2026, will need vote. ▪ Brian Allen voted on 5-19-2025 for second term. ▪ Patrick Hoey voted on 8-18-2025 for second term.