Worcester Housing Authority

Board of Commissioners Monthly Meeting Agenda August 21, 2025 – 1:00 PM – 630A Plantation Street Call in number: (657) 220-3242 Access Code: 184-148-855 Note: Proceedings of this meeting are being audio recorded. Please shut off all electronic devices. 1. PROCEDURES a. Roll Call b. Notice to City Clerk c. Approval Request: For the Minutes from the June 26, 2025, Regular Meeting. 2. CORRESPONDENCE a. Notifying the Board of a grant award from the George F. and Sybil H. Fuller Foundation towards the 2025 Summer Camp program. b. Notifying the Board of the FY26-30 Capital Investment Plan released by the Healey- Driscoll Administration. c. Notifying the Board of Lease and Management Contract approval by Executive Office of Housing and Livable Communities (EOHLC) between Worcester Housing Authority (WHA) and Open Sky Community Services. d. Notifying the Board of the WHA Performance Management Review (PMR) results from EOHLC. e. Notifying the Board of the closing of CENTRO’s food pantry program at Great Brook Valley effective July 31, 2025. f. Notifying the Board of approvals from EOHLC of the 2025 WHA Budgets for Low Income Public Housing (400-1), Voucher (MRVP), and State Special Needs (689). g. Notifying the Board of a grant award from the City of Worcester’s Neighborhood Development Division through the Community Development Block Grant (CDBG) for the Senior Center Transportation Program. h. Notifying the Board of the Section 8 Management Assessment Program (SEMAP) – FY2025 High Performer Designation by the Department of Housing and Urban Development (HUD). i. Notifying the Board of EOHLC’s Public Housing Notice 2017-05 for the Step-by-Step Guide on the Mandatory State-aided Local Housing Authorities Board Member Training. j. Notifying the Board of WHA’s Development Forecast, which provides an overview of current and upcoming development initiatives.  Board of Commissioners Monthly Meeting – 1:00 PM – 630A Plantation Street 3. FINANCE a. Financial Statements through May 31, 2025 b. Financial Statements through June 30, 2025 c. Approval Request: For the Federal Tenant Accounts Receivable Write-offs. 4. ADMINISTRATION a. Status Report: Admissions b. Status Report: Property Management c. Status Report: Leased Housing d. Status Report: Family & Resident Services e. Status Report: Public Safety f. Status Report: Human Resources g. Status Report: Technology Services h. Approval Request: To amend the WHA’s Housing Choice Voucher Administrative Plan to meet new requirements in accordance with the Housing Opportunity Through Modernization Act (HOTMA). i. Approval Request: To amend the Admission and Continued Occupancy Policy (ACOP) related to HOTMA j. Approval Request: For the award recommendation relative to contracting for constable services. 5. MAINTENANCE, MODERNIZATION, and DEVELOPMENT a. Status Report: Maintenance b. Status Report: Modernization c. Notifying the Board of a bid rejection relative to the Unit Modernization project at 689-4 John Law’s Apartments. d. Notifying the Board of the work order for design services related to the Financial Information System for Housing (FISH) 348187 689-3, 309 Hamilton Street Unit Modernization. e. Approval Request: For the award recommendation related to contracting for the Maintenance Department for Roofing Repairs.  Board of Commissioners Monthly Meeting – 1:00 PM – 630A Plantation Street f. Approval Request: For Change Order No. 2 to our contract with JJ Cardosi, Inc. for the 2023-03 Fire Alarm System Replacement at MA 12-6 Wellington Apartments and 12-9 Murray Avenue Apartments. g. Approval Request: For Change Order No. 2 to our contract with JD&D Construction, Inc. for the 2024-12 Lower Roof Replacement at MA 12-12 Belmont Tower. h. Approval Request: For Change Order No. 1 to our contract with Triumph Roofing Inc. for the 2024-36 Roof Replacement at MA 12-13, 24 Mill Street. i. Approval Request: For Change Order No. 6 to our contract with Baskin Builders, Inc. for the 2023-06 Elevator Upgrades at MA 12-13 Webster Square Tower West. j. Approval Request: For Change Order No. 4 to our contract with Baskin Builders, Inc. for the 2023-07 Elevator Upgrades at MA 12-18 Elm Park Tower. k. Approval Request: For Change Order No. 6 to our contract with Stutman Contracting, Inc. for the 2021 FISH 348147 Fire Alarm Replacement Rebid at Multiple State Sites. l. Approval Request: For Change Order No. 1 to our contract with Sun Construction for the 2023 FISH 348171 Drainage Improvement Plan at 689-1, 32 Oberlin Street. m. Approval Request: For Change Order No. 2 to our contract with Vetrano Construction for the FISH 348178 Rear Door and Leak Repairs at 689-1, 32 Oberlin Street. n. Approval Request: For the final payment and closeout documentation for Vetrano Construction relating to the Rear Door and Leak Repairs project at 689-1, 32 Oberlin Street. o. Approval Request: For Architect & Engineering (A&E) services closeout documentation for MKA Architecture, LLC, relative to the Indefinite Quantity Contract for Architectural Design and Construction Administration Services for all Federal Developments between WHA/Owner and MMA Architecture, LLC. p. Approval Request: For the Lakeside Apartments Section 18 – Phase 1 Financial Closing Resolutions.  Board of Commissioners Monthly Meeting – 1:00 PM – 630A Plantation Street 6. CHIEF EXECUTIVE OFFICER a. Construction Development Progress Report 7. TENANT PARTICIPATION / EMPLOYEE RECOGNITION 8. EXECUTIVE SESSION 9. ADJOURNMENT